Divisions Event Administrator

GORDON YATES; York and North Yorkshire; Hybrid; GBP 25,000 - 28,000; Full time

Job summary

A leading non-profit membership healthcare organization is seeking a Divisions Event Administrator for a hybrid role in York. The successful candidate will provide comprehensive administrative support for various events, ensuring smooth operations and excellent customer service. This position requires strong organizational skills and the ability to communicate effectively with team members and event participants. If you thrive in a busy environment and have a passion for event management, this role is perfect for you.

Qualifications

• Proven experience in a busy, customer-focused environment.
• Experience in organising training courses and conferences.

Responsibilities

• Provide administrative support to Divisions’ Event Managers.
• Act as the first point of contact for events.
• Prepare event materials and attend in-person events.

Skills

Administrative Skills

Interpersonal Skills

Communication Skills

Teamwork

Telephone Manner

Tools

Content Management Systems

Online Event Platforms

Job description

Job Description

Divisions Event Administrator

We are currently recruiting for a Divisions Event Administrator to start immediately on a temp-perm basis, with a salary of £25,590-£27,950. This is a hybrid role based in York, YO10 5GA.

WHO WILL YOU BE WORKING FOR?

Our client is an established non-profit membership healthcare organisation.

WHAT WILL YOU BE DOING?

• Provide administrative support to the Divisions’ Event Managers and the Deputy Head of International, Devolved Nations, and Divisions in all aspects of event-related work.
• Undertake administrative processes for events as instructed by the event manager.
• Act as the first point of contact for events.
• Send event communications, including speaker invitations, reminders, and confirmations.
• Monitor email inboxes, respond to queries, and update records.
• Process delegate and speaker registrations, payments, and refunds using the college database.
• Produce and deliver promotional emails and other marketing materials.
• Use college social media accounts to promote and publicise events.
• Prepare event materials, including badges, delegate packs, course materials, and lists, as instructed by the event manager.
• Attend in-person events to provide onsite support to delegates, speakers, organisers, and committee members.
• Prepare reports from databases.
• Provide administrative support to committees and clinical organisers related to the event.
• Create and update event webpages.

ABOUT YOU

• Excellent administrative skills and proven experience in a busy, customer-focused environment.
• Excellent interpersonal and communication skills.
• Enthusiastic and able to work as part of a team.
• Excellent telephone manner and ability to manage a large volume of calls.
• Knowledge of Content Management Systems (CMS) for editing and uploading web content.
• Experience in organising training courses and conferences.
• Experience using online event and streaming platforms.

HOW DO I APPLY?

To apply for this role, please click on the ‘Apply’ button below.