Divisions Event Administrator

GORDON YATES; York; Hybrid; GBP 25,000 - 28,000; Full time

Job summary

A leading non-profit membership healthcare organisation is seeking a Divisions Event Administrator in York. This hybrid role involves providing administrative support for various events, managing communications, and ensuring smooth event operations. Ideal candidates will possess strong administrative and interpersonal skills, along with experience in event management. Join a dedicated team to contribute to impactful healthcare initiatives.

Qualifications

• Proven experience in a busy, customer-focused environment.
• Experience in administering and organising training courses and conferences.

Responsibilities

• Provide administrative support to event managers.
• Act as the first point of contact for events.
• Prepare event materials and reports.

Skills

Administrative Skills

Interpersonal Skills

Communication Skills

Teamwork

Telephone Skills

Tools

Content Management Systems

Online Event Platforms

Job description

Divisions Event Administrator

We are currently recruiting for a Divisions Event Administrator to start immediately on a temp-perm basis, with a salary range of £25,590 - £27,950. This is a hybrid role based in York, YO10 5GA.

Who will you be working for?

Our client is an established non-profit membership healthcare organisation.

What will you be doing?

You will provide administrative support to the Divisions’ Event Managers and the Deputy Head of International, Devolved Nations, and Divisions in all aspects related to events. Your responsibilities include:

• Undertaking administrative processes for events as instructed by the event manager.
• Acting as the first point of contact for events.
• Sending event communications, including speaker invitations, reminders, and confirmations.
• Monitoring email inboxes, responding to queries, and updating records.
• Processing delegate and speaker registrations, payments, and refunds using the College database.
• Producing and delivering promotional emails and other marketing materials.
• Using college social media accounts to promote and publicise events.
• Preparing event materials including badges, delegate packs, course materials, and lists, as instructed by the event manager.
• Attending in-person events to provide onsite support to delegates, speakers, organisers, and committee members.
• Preparing reports from databases.
• Providing administrative support to committees and clinical organisers related to the event.
• Creating and updating event webpages.

About You

• Excellent administrative skills and proven experience in a busy, customer-focused environment.
• Excellent interpersonal and communication skills.
• Enthusiastic and able to work as part of a team.
• Excellent telephone manner and ability to manage a large volume of calls.
• Knowledge of Content Management Systems (CMS) for editing and uploading web content.
• Experience in administering and organising training courses and conferences.
• Experience using online event and streaming platforms.

How Do I Apply?

To apply for this role, please click on the ‘Apply’ button below.