Estimator/Administrator

Rubicon Recruitment Agency; Poole; On-site; GBP 26,000 - 36,000; Full time

Job summary

Rubicon Recruitment Agency is seeking an Estimator/Administrator in Poole to keep quotations, proposals, and projects moving without slipping through the cracks. You’ll maintain the CRM, liaise with suppliers and clients, and support multiple live projects with a structured, consistent approach.

Experience in administration or estimating support and familiarity with CRM systems and DocuSign are valuable. This role offers a stable team environment and regular cross-functional interaction.

Qualifications

• Experience in an administration or estimating support role.
• Confidence using CRM systems, or willing to learn quickly.
• Strong attention to detail and ability to manage multiple live projects.
• Experience with DocuSign or similar document management software is an advantage.
• Clear, professional communication with clients and suppliers.

Responsibilities

• Arrange quotations by liaising directly with suppliers.
• Prepare proposals and reports for customers and the line manager.
• Maintain the CRM system, product literature, and other records.
• Manage the Projects email account, respond within one working day.
• Process purchase orders and transfer proposals into live filing.
• Liaise with the Projects Office Manager and Projects Manager on invoices and purchase orders.

Skills

CRM systems

DocuSign

Administration

Estimating support

Client and supplier liaison

Tools

CRM systems

DocuSign

Job description

Estimator/Administrator - Poole - £31,000

You'll be the person who keeps quotations, proposals, and projects moving without anything slipping through the cracks.

Suppliers, clients, and colleagues all rely on your follow-through to keep things on track.
This is a role built on consistency, where being organised and dependable genuinely matters.

As an Estimator/Administrator, you will benefit from:

• A structured role with clear processes and consistent day-to-day routine
• Regular contact with suppliers, clients, and internal teams
• Supportive management and a settled, established team environment
• Opportunity to build strong working knowledge of DocuSign and CRM systems
• Job security within an established business

As an Estimator/Administrator, your responsibilities will include:

• Arrange quotations by liaising directly with suppliers
• Prepare proposals and reports for customers and the line manager
• Maintain the company CRM system, product literature, and other records
• Manage the Projects email account, responding within one working day
• Process purchase orders and transfer proposals into live filing
• Liaise with the Projects Office Manager and Projects Manager on invoices and purchase orders

As an Estimator/Administrator, your experience will include:

• Experience in an administration or estimating support role
• Confidence using CRM systems, or a willingness to learn quickly
• Strong attention to detail and comfort managing multiple live projects at once
• Experience with DocuSign or similar document management software is an advantage
• Clear, professional communication skills for liaising with clients and suppliers