Detail-Driven Estimator & Administration Pro

Rubicon People Partnership; Poole; On-site; GBP 28,000 - 34,000; Full time

Job summary

Rubicon People Partnership in Poole is seeking an Estimator/Administrator to keep quotations, proposals, and projects moving, with suppliers, clients and internal teams all relying on your follow-through.

This structured role rewards consistency and strong organisation. You will gain hands-on experience with DocuSign and CRM systems while supporting invoices, purchase orders, and live projects across an established team.

Qualifications

• Experience in an administration or estimating support role.
• Confidence using CRM systems, or a willingness to learn quickly.
• Strong attention to detail and comfort managing multiple live projects at once.
• Experience with DocuSign or similar document management software is an advantage.
• Clear, professional communication skills for liaising with clients and suppliers.

Responsibilities

• Arrange quotations by liaising directly with suppliers.
• Prepare proposals and reports for customers and the line manager.
• Maintain the CRM system, product literature, and other records.
• Manage the Projects email account, responding within one working day.
• Process purchase orders and transfer proposals into live filing.
• Liaise with the Projects Office Manager and Projects Manager on invoices and purchase orders.

Skills

Administration/estimating support

CRM systems

Attention to detail

Communication skills

Multi-project management

Tools

DocuSign

CRM software

Job description

Rubicon People Partnership in Poole is seeking an Estimator/Administrator to keep quotations, proposals, and projects moving, with suppliers, clients and internal teams all relying on your follow-through.

This structured role rewards consistency and strong organisation. You will gain hands-on experience with DocuSign and CRM systems while supporting invoices, purchase orders, and live projects across an established team.