Estimator/Administrator

Rubicon Recruitment; Poole; On-site; GBP 27,000 - 36,000; Full time

Job summary

Rubicon Recruitment in Poole is seeking an Estimator/Administrator to keep quotations, proposals, and projects moving with reliable follow-through. You will liaise with suppliers, clients, and internal teams, ensuring everything stays on track from quote to completion.

The role emphasises organisation, consistency, and attention to detail, with opportunities to build knowledge of DocuSign and CRM systems within a supportive team environment.

Qualifications

• Experience in an administration or estimating support role.
• Confidence using CRM systems, or a willingness to learn quickly.
• Strong attention to detail and comfort managing multiple live projects at once.
• Experience with DocuSign or similar document management software is an advantage.
• Clear, professional communication skills for liaising with clients and suppliers.

Responsibilities

• Arrange quotations by liaising directly with suppliers.
• Prepare proposals and reports for customers and the line manager.
• Maintain the company CRM system, product literature, and other records.
• Manage the Projects email account, responding within one working day.
• Process purchase orders and transfer proposals into live filing.
• Liaise with the Projects Office Manager and Projects Manager on invoices and purchase orders.

Skills

Attention to detail

Communication skills

Organisation

Multitasking

Tools

CRM systems

DocuSign

Job description

Estimator/Administrator - Poole - £31,000

You’ll be the person who keeps quotations, proposals, and projects moving without anything slipping through the cracks.

Suppliers, clients, and colleagues all rely on your follow-through to keep things on track.

This is a role built on consistency, where being organised and dependable genuinely matters.

As an Estimator/Administrator, you will benefit from:

• A structured role with clear processes and consistent day-to-day routine
• Regular contact with suppliers, clients, and internal teams
• Supportive management and a settled, established team environment
• Opportunity to build strong working knowledge of DocuSign and CRM systems
• Job security within an established business

As an Estimator/Administrator, your responsibilities will include:

• Arrange quotations by liaising directly with suppliers
• Prepare proposals and reports for customers and the line manager
• Maintain the company CRM system, product literature, and other records
• Manage the Projects email account, responding within one working day
• Process purchase orders and transfer proposals into live filing
• Liaise with the Projects Office Manager and Projects Manager on invoices and purchase orders

As an Estimator/Administrator, your experience will include:

• Experience in an administration or estimating support role
• Confidence using CRM systems, or a willingness to learn quickly
• Strong attention to detail and comfort managing multiple live projects at once
• Experience with DocuSign or similar document management software is an advantage
• Clear, professional communication skills for liaising with clients and suppliers

You’ll be joining at a point where your reliability and eye for detail become the backbone of how projects run smoothly from quote through to completion.

While Rubicon uses AI to help speed up processes across the business, every application is reviewed by a human to ensure the right decision is made