(*) Helpdesk Operator / Administration Assistant | Mid and South Essex NHS Foundation Trust

Southend University Hospital NHS Trust; Leigh on Sea; Sur place; GBP 21 000 - 26 000; Plein temps

Résumé du poste

Southend University Hospital NHS Trust in Leigh on Sea requires a Helpdesk Operator / Administration Assistant to support the Estates & Facilities team. You will be the first point of contact for enquiries, log and allocate both planned and reactive jobs, and help keep tasks aligned with SLAs and shift patterns.

The role emphasizes strong admin skills, confidential handling of information, and collaboration across teams to maintain smooth hospital operations.

Qualifications

• Customer service skills with a friendly and professional approach.
• Experience using CAFM systems to log and track work requests.

Responsabilités

• Manage incoming requests via phone, web, app or in person.
• Log and allocate planned and reactive jobs using the CAFM system.
• Schedule and track tasks to meet SLAs and shift patterns.
• Direct requests to the appropriate teams and communicate across staff levels.
• Support efficient and accurate Estates & Facilities operations.

Connaissances

Customer service

CAFM system

Organisation

Communication

Scheduling

Outils

CAFM system

Description du poste

(**) Helpdesk Operator / Administration Assistant | Mid and South Essex NHS Foundation Trust

Company:

Company: Southend University Hospital NHS Trust

Are you organised, proactive, and ready to make a real impact? We’re looking for enthusiastic and dynamic Helpdesk Operators / Administration Assistants to join our Estates & Facilities (E&F) team.

What You'll Need to Succeed in This Role:

A passion for delivering excellent customer service – you'll be the first point of contact for Estates and Facilities enquiries, so a friendly, polite, and helpful approach is essential.

Confidence in handling a variety of queries – responding sensitively, taking action where needed, and knowing when to escalate in line with Trust policies.

Strong organisational skills – you'll be logging all job requests accurately into our CAFM system and making sure everything is recorded and actioned correctly.

Great coordination abilities – scheduling and allocating jobs to the right teams while keeping within SLA timeframes and shift patterns.

Attention to detail – using the CAFM planner to manage workload distribution and support the smooth running of planned and reactive maintenance.

Admin know-how – you’ll manage day-to-day office tasks like filing, scanning, and handling confidential information securely and professionally.

Problem-solving skills – the ability to assess situations and make informed decisions during daily operations is key.

If you're someone who thrives in a fast-paced environment, is tech-savvy, and enjoys problem-solving, we’d love to hear from you!

In this key role, you’ll support the smooth running of vital services across the Trust by:

Managing incoming requests (via phone, web, app or in-person)

Logging and allocating planned and reactive jobs using our CAFM system

Ensuring tasks are scheduled and tracked in line with Service Level Agreements (SLAs)

Communicating with staff at all levels to direct requests to the right teams

Helping maintain efficiency and accuracy across our Estates & Facilities operations

You’ll be part of a supportive team focused on delivering excellent service and continuous improvement.

Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.

We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust

For more information on this varied and rewarding role, please see the attached Job Description.

We look forward to your application!

Please be aware that we reserve the right to close the vacancy early should a high number of applications be received.

Unfortunately, there is no Visa Sponsorship available for this role.

This advert closes on Thursday 22 Oct 2026