Estates Coordinator - Fixed Term Contract

ACS Staffing Solutions; Moulton; On-site; GBP 26,000 - 29,000; Full time

Job summary

ACS Staffing Solutions is recruiting an Estates Coordinator on a fixed-term contract in Northamptonshire. The role involves administrative and operational support across facilities lettings, energy management and asset administration, with 37 hours per week and a salary in the mid-£26k range.

You will liaise with community groups, coordinate lettings, track energy data and contribute to sustainability reporting, asset audits and compliance.

Qualifications

• Experience providing administrative support in estates, facilities, or operations.
• Strong data handling and reporting skills with attention to accuracy.
• Good customer service and relationship-building abilities.

Responsibilities

• Act as key contact for community groups and external users hiring rooms.
• Coordinate facilities requirements and support lettings activities.
• Collate energy consumption data and monitor utilities.
• Support sustainability reporting and environmental objectives.
• Maintain room, facility, and booking information in internal systems.
• Update asset registers and assist with audits.
• Prepare spreadsheets, reports, and management information.
• Maintain records and ensure policy compliance.
• Support estates projects and departmental initiatives.

Skills

Administrative support

Data management

Facilities coordination

Customer service

Attention to detail

Education

GCSE Maths & English (A-C)

Degree desirable

Tools

Room booking system

Energy monitoring software

Asset management system

Management information system

Job description

I'm hiring: Estates Coordinator - Fixed-Term Contract

Location: Northamptonshire

Salary: £26,366-£28,770 per annum

Hours: 37 hours per week

Contract: Fixed-term

* Some evening and weekend working will be required to meet business needs *

I'm currently recruiting for an Estates Coordinator to join a well-established education provider in Northamptonshire. This is a varied opportunity for an organised, proactive individual who enjoys working with data, coordinating facilities and providing essential administrative support to help keep an estates function running smoothly.

About the role

Working closely with the Estates team, you'll provide administrative and operational support across several key areas, including facilities lettings, energy management, room booking systems and asset administration.

Your responsibilities will include:

• Acting as a key point of contact for community groups, charitable organisations and external users hiring rooms and facilities.
• Coordinating facilities requirements and supporting the smooth delivery of lettings activities.
• Collating, checking and maintaining energy consumption and utility data.
• Supporting sustainability initiatives, carbon reduction reporting and environmental objectives.
• Maintaining accurate room, facility and booking information within internal systems.
• Updating asset registers and assisting with asset audits and verification exercises.
• Preparing spreadsheets, reports and management information.
• Maintaining accurate records and ensuring compliance with relevant policies and procedures.
• Supporting wider Estates projects and departmental initiatives.

What we're looking for

You will be an organised and confident individual with excellent communication skills, strong attention to detail and the ability to manage competing priorities.

Ideally, you will have:

• Experience providing administrative support within an estates, facilities, property or operational environment.
• Excellent customer service and relationship-building skills.
• Experience maintaining databases, spreadsheets and management information.
• Strong organisational, analytical and problem-solving abilities.
• The confidence to work independently and manage a varied workload.
• A flexible approach to occasional evening and weekend working.
• A professional, reliable approach, with a commitment to accuracy, confidentiality and continuous improvement.
• Experience with room booking systems, energy monitoring, sustainability reporting or asset management would be advantageous.

A minimum of Grade C in GCSE Maths and English, or equivalent, is required. A degree or equivalent qualification is desirable.

Please note that a satisfactory enhanced DBS disclosure is required for this position, alongside a commitment to safeguarding and promoting the welfare of children and vulnerable young people.

Benefits include

• Local Government Pension Scheme.
• 33 days' annual leave, including bank holidays, subject to applicable terms.
• Health Cash Plan.
• Enhanced maternity and paternity benefits.
• Discounted on-site gym membership.
• Free on-site parking.
• Cycle to Work Scheme.
• Discounts on College courses and high-street shopping.
• Wellbeing programme.
• Opportunity for an annual volunteering day.