Estates Coordinator

mydentist; Farnworth; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading dental network in the UK is looking for an Estates Coordinator to join their Property Team at the Support Centre in Greater Manchester. The successful candidate will manage property systems, ensure compliance, and provide administrative support in a hybrid working environment. Ideal applicants should possess strong administrative skills, attention to detail, and experience in a property environment, with a starting salary of £29k+ depending on experience.

Benefits

Holidays rising to 27 days per year

Annual bonus scheme

Health and wellbeing benefits

Discounts at major brands

Qualifications

• Experience in a property environment preferred.
• Ability to develop relationships to resolve issues efficiently.
• Flexibility to support wider business requirements.

Responsibilities

• Ensure systems are up to date and correct rent payments.
• Maintain property systems and databases for documents.
• Support Estates Surveyors with capital expenditure requests.

Skills

Strong background in administration

Excellent organisation

Strong attention to detail

Excellent communication skills

Self-motivated

Team player

Proficient in Microsoft software

Job description

Overview

Your future, as a Estates Coordinator at mydentist

You’ll be joining our Property Team within our office called Support Centre, which is in Greater Manchester (M26 1GG).

• The role is permanent and full time
• Hybrid working arrangements
• Supportive and experienced team
• You will benefit from free onsite parking and Kearsley train station is just a short walk away
• With an onsite mini market shop and casual seating space inside and outside (for the sunnier days)

Your future, with us

Working at mydentist means you’ll be part of the UK’s leading dental network. Here, you’ll be trusted to do your best work, balancing your career around your life. We’re ambitious, focusing on the big picture and transforming how we deliver dentistry. Supported by a talented and driven team everyone is free to be themselves, where respect is a given and we’re always there for one another.

Your future, your benefits

• Salary £29k+ (DOE)
• Holidays rising to 27 days per year with service (plus bank holidays)
• Annual Support Centre bonus scheme
• Health and wellbeing benefits; including a virtual GP service and Employee Assistance Programme helpline which includes free counselling sessions
• Access to fantastic discounts at cinemas, major retail brands, restaurants and coffee chains - simple and easy to access making it possible to save hundreds of pounds a year
• Recognition schemes including Support Centre Heroes and service awards

Your future, your role

As an Estates Coordinator, you’ll be :

• Working closely with the Estates Surveyors and Finance, the Estates Coordinator will be responsible for ensuring that systems are kept up to date, that we are paying the correct rent to Landlords and processing any new Standing Orders and BACS requests to Finance following any lease changes
• Primary responsibility for maintaining property systems, data bases, digital / hard copy files for all property documents and trackers including Critical Dates & Surplus Property
• Supporting the Estates Surveyors around the raising of capital expenditure requests and purchase orders for suppliers for professional instructions
• Coordinating 3rd party consultants around surplus property compliance and ensuring that vacant sites are 100% compliant across the estate wherever possible
• Communication of any relevant portfolio changes to wider internal / external stakeholders
• Working closely with finance to resolve discrepancies between systems. Primarily rent
• Providing property maintenance support as necessary to the Estates Surveyors and maintaining the works tracker / communication with internal stakeholders (e.g. H&S or Facilities) on progress and completion of outstanding issues
• Budgeting support to the Head of Estates & Estates Surveyors as required
• Responsible for collating all LL insurance documents and saving to the property drive once approved and for sharing the policy documents of self-insured sites with Landlords on request
• Maintenance and Management of the Estates inbox ensuring that items are dealt with promptly
• Other general administration support including dealing with incoming calls, post, filing etc
• The ideal candidate will have a strong background in administration with excellent organisation and a strong attention to detail
• The ideal candidate will have worked in a property environment, be familiar with and capable of dealing with property queries and be used to working as part of a wider team with multiple stakeholders
• The candidate should have excellent communication skills, and be able to demonstrate an ability to develop relationships to resolve issues / tasks in an efficient manner
• The candidate will be highly self-motivated, be a good team player and able to work under your own initiative. Flexibility will be essential to support wider business requirements
• The ideal candidate must be capable of managing, prioritising, and organising their own workload to support the wider team
• Experience in a medical related property field is desirable but not essential so long as you have a strong track record of delivery and can demonstrate a skill set across the other key competencies
• Being proficient in Microsoft software is essential

Enjoy being part of a team that’s passionate about supporting our practices and ultimately helping the nation smile.

Your future starts here

Build a fulfilling career with us, where you'll find the opportunity to develop your skills and shape your work life with the support of a caring and inclusive team who support one another.

Click to apply now!