Estates and Facilities Business Support Administrator

Dorset HealthCare University NHS Foundation Trust; Wareham; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading healthcare provider based in Wareham is looking for a full-time administrative support professional to join its Estates and Facilities Division. The position entails managing compliance documents, arranging meetings, processing invoices, and handling inquiries through the Service Desk, among other responsibilities. The role offers an opportunity for hybrid working after training and is aimed at providing administrative support within the healthcare setting. Applications are not accepted from those requiring Skilled worker sponsorship.

Qualifications

• Handling and processing compliance documents.
• Arranging and attending service meetings and taking minutes.
• Raising purchase orders and processing invoices received.
• Monitoring the Service Desk inbox.
• Handling telephone and email queries from staff on outstanding and on-going Micads.
• Monitoring and prioritising reported faults using the Micad system.
• Liaising with suppliers, contractors and staff at all levels.

Job description

About Dorset HealthCare University NHS Foundation Trust

Dorset HealthCare University NHS Foundation Trust is a dynamic, forward‑looking Trust that runs 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people. The Trust has been rated “outstanding” by the CQC and 95% of patients say they have a good or very good experience of our services. 89% of staff feel they can really make a difference.

Job Overview

We have a full‑time vacancy within our busy Estates and Facilities Division – Property and Contracts Management Team. The role is based in Wareham, Dorset, and will initially work Monday‑Friday 08:00‑16:00 in our Estates & Facilities office with the option for hybrid working once trained.

Key Responsibilities

• Handling and processing compliance documents.
• Arranging and attending service meetings and taking minutes.
• Raising purchase orders and processing invoices received.
• Monitoring the Service Desk inbox.
• Handling telephone and email queries from staff on outstanding and on‑going Micads.
• Monitoring and prioritising reported faults using the Micad system.
• Liaising with suppliers, contractors and staff at all levels.

Requirements

Applications from candidates that require current Skilled worker sponsorship to work in the UK are unfortunately ineligible to apply for this position.

About the Trust

Dorset HealthCare offers a supportive environment that celebrates diversity and is an inclusive workplace where everyone can be authentic. You will work with a strong team, challenge yourself, build a career and help us deliver our vision to be better every day through excellence, compassion and expertise.

Application instructions

For the main duties and responsibilities for this role, please read the attached job description and person specification. When completing your application form, please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post. If you would like or know of anyone who would value this support, please do [e-mail].

Deadline

This advert closes on Thursday 8 Jan 2026.