Estate Admin & Ops Coordinator

McCarthy Stone; Olney; On-site; GBP 30,000 - 38,000; Full time

Job summary

McCarthy Stone in the United Kingdom is seeking a capable Office/Executive Assistant to support the Estate Manager. Your duties include diary and calendar management, invoicing and financial administration, rostering and scheduling, and handling communications.

You will maintain document management, ensure data protection compliance, and coordinate with staff and external partners to keep operations running smoothly.

Responsibilities

• Diary & Calendar Management: Efficiently manage and coordinate appointments, meetings, and events for the Estate Manager and team.
• Invoicing & Financial Administration: Prepare, issue, and track invoices using accounting software; manage petty cash and ensure accurate financial records.
• Rostering & Scheduling: Oversee staff rotas, ensuring adequate coverage and compliance with staffing requirements.
• Communication & Correspondence: Handle incoming and outgoing communications, including emails, phone calls, and postal mail.
• Document Management: Maintain and organize physical and digital files, ensuring easy retrieval and compliance with data protection regulations.

Job description

McCarthy Stone in the United Kingdom is seeking a capable Office/Executive Assistant to support the Estate Manager. Your duties include diary and calendar management, invoicing and financial administration, rostering and scheduling, and handling communications.

You will maintain document management, ensure data protection compliance, and coordinate with staff and external partners to keep operations running smoothly.