Administrator

Mccarthy & Stone; Aylesbury; On-site; GBP 10,000 - 12,000; Part time

Benefits offered by this job

Life insurance

Company pension

24/7 Employee Assistance Program

Discounts on McCarthy Stone apartments

Guest suites across UK developments

Discounts on gift cards

Job summary

McCarthy Stone's Gentian Place community in Aylesbury, Hertfordshire, is seeking an Administrator to provide proactive, detail-focused support alongside the Estate Manager. The role is part-time (15 hours per week) with a permanent contract, based on-site to help deliver exceptional service to homeowners.

Key duties include diary and calendar management, invoicing and financial administration, staff rostering, handling communications, and maintaining records with data protection compliance.

Qualifications

• Proven experience in an administrative role and office management.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and experience with accounting software.
• Strong organizational skills to manage multiple tasks.
• Experience in care or residential setting; knowledge of invoicing and financial procedures.

Responsibilities

• Diary and calendar management for the Estate Manager and team.
• Invoicing, financial administration, petty cash handling.
• Rostering and scheduling of staff.
• Communication and correspondence handling (emails, calls, mail).
• Document management and data protection compliance.
• General administrative support and office tasks.

Skills

Office administration

MS Office (Word/Excel/Outlook)

Organizational skills

Communication skills

Attention to detail

Teamwork

Care/residential setting experience

Invoicing & financial procedures

Rostering systems

Tools

Accounting software

Job description

Administrator – Gentian Place community in Aylesbury, Hertfordshire

Join McCarthy Stone and play a pivotal role in enhancing the lives of our homeowners.

Position Overview:

We are seeking a proactive and detail-oriented Administrator to support our vibrant Gentian Place community in Aylesbury, Hertfordshire. This role is central to delivering exceptional service and seamless support alongside our Estate Manager.

• Competitive Hourly Rate: £13.41 per hour.
• Flexible Working Hours: 15 hours per week, permanent contract, Monday to Friday.
• 20 days holiday plus bank holidays (pro rata for part-time).
• Life insurance and company pension.
• 24/7 Employee Assistance Program offering counselling, mental health support, and more.
• Exclusive discounts on McCarthy Stone apartments for employees and immediate family.
• Opportunities to stay in guest suites across UK developments.
• Discounts on gift cards for top brands and restaurants.
• Supportive Work Environment: Collaborate with dedicated colleagues passionate about making a difference.

Key Responsibilities:

• Diary & Calendar Management: Efficiently manage and coordinate appointments, meetings, and events for the Estate Manager and team.
• Invoicing & Financial Administration: Prepare, issue, and track invoices using accounting software; manage petty cash and ensure accurate financial records.
• Rostering & Scheduling: Oversee staff rotas, ensuring adequate coverage and compliance with staffing requirements.
• Communication & Correspondence: Handle incoming and outgoing communications, including emails, phone calls, and postal mail.
• Document Management: Maintain and organize physical and digital files, ensuring easy retrieval and compliance with data protection regulations.
• General Administrative Support: Assist with various administrative tasks, including ordering supplies, managing office equipment, and supporting team projects.

Essential Qualifications & Skills:

• Proven experience in an administrative role, with a strong understanding of office management procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with accounting software.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in all tasks.
• Ability to work independently and as part of a team.
• Previous experience in a care or residential setting.
• Knowledge of invoicing and financial procedures.
• Experience with rostering and scheduling systems.

Please note that we do not offer sponsorship and only consider UK-based applications