Engineering Administrator

VIZIO. Inc.; Warrington; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Competitive salary

Opportunities to develop in compliance

Collaborative team

Job summary

Certas Energy is seeking a highly organised Engineering Administrator to support our Engineering and HSE teams in Warrington. This key role provides administrative, compliance and contractor coordination across maintenance activities and capital projects.

You will manage statutory inspections, maintain up-to-date documentation, administer CAFM/CMMS systems, and process contractor RAMS, purchase orders and invoices while coordinating with internal and external stakeholders.

Qualifications

• Experience in engineering administration, facilities management or maintenance.
• Knowledge of CAFM/CMMS and compliance management systems (e.g., Trident, SAP or Maximo).
• Knowledge of statutory inspections and HSE documentation.
• Experience managing RAMS, contractor records, POs and invoice verification.
• Strong IT skills with Excel, Word and Outlook.
• GCSEs in English and Maths are required.

Responsibilities

• Coordinate and track statutory inspections and compliance records.
• Administer CAFM/CMMS and ensure asset/work data accuracy.
• Manage RAMS, contractor records, POs and invoice verification.
• Liaise with contractors, suppliers, engineers and HSE colleagues to resolve queries.
• Produce regular reports on compliance status, inspection deadlines and contractor performance.
• Assist with audits, site inspections and quality assurance checks.
• Identify opportunities to improve administrative processes and document control.

Skills

Communication

Coordination

Time management

Attention to detail

Education

GCSE English & Maths

Business Administration qualification

Engineering Administration qualification

Tools

CAFM

CMMS

Trident

SAP

Maximo

Job description

We are seeking a highly organised and proactive Engineering Administrator to support our Engineering and Health & Safety (HSE) teams in Warrington. This is a key role within the engineering function, providing essential administrative, compliance and contractor coordination support across maintenance activities and capital projects. You will help ensure statutory inspections are managed effectively, documentation is accurate and up to date, and contractor works and invoices are processed efficiently.

Responsibilities

• Coordinate and track statutory inspections, including electrical, drainage, DSEAR and other compliance activities. Maintain accurate compliance records, inspection reports, certification and remedial action trackers. Administer CAFM, CMMS and compliance management systems, ensuring asset and work order data remains accurate. Manage contractor documentation, including RAMS (Risk Assessments and Method Statements), quotations and supporting records. Monitor contractor invoices and verify costs against purchase orders and completed works. Liaise with contractors, suppliers, engineers and HSE colleagues to resolve queries and outstanding actions. Support maintenance and fault management administration, ensuring the correct documentation is in place before works are authorised. Produce regular reports and trackers covering compliance status, inspection deadlines and contractor performance. Assist with audits, site inspections and quality assurance checks. Identify opportunities to improve administrative processes, document control and compliance management. The ideal candidate will have experience in engineering administration, facilities management, maintenance or a similar regulated environment, with strong attention to detail and the ability to manage multiple priorities. We are looking for someone who is organised, dependable and confident working with a range of internal and external stakeholders.

Qualifications

• Previous experience in engineering administration, facilities management, maintenance, construction or a similar environment.
• Experience using CAFM, CMMS or compliance management systems, such as Trident, SAP or Maximo.
• Knowledge of statutory inspections, engineering compliance and health and safety documentation.
• Experience managing RAMS, contractor records, purchase orders and invoice verification.
• Strong IT skills, particularly Microsoft Excel, Word and Outlook.
• Excellent communication, coordination and time-management skills.
• A methodical approach to maintaining accurate records and meeting compliance deadlines.
• GCSEs or equivalent in English and Maths.
• A relevant Business Administration or Engineering Administration qualification would be advantageous.
• A full UK driving licence is required due to occasional site visits.

If you have strong administration skills and experience supporting engineering, maintenance or facilities management operations, we would love to hear from you.

At Certas Energy we're keen to take a lead in the industry. We have a culture of strong safety and compliance principles, driven by our dedicated Safety F1rst and Doing the Right Thing (compliance) Initiative. Health and safety is paramount to our business ethos - it is fundamental to good business performance, and integral to long-term business success.

Benefits

• Competitive salary.
• The opportunity to play a key role in supporting engineering operations and compliance.
• A varied position working alongside engineering, maintenance and HSE professionals.
• The opportunity to contribute to process improvements and the development of engineering systems.