Engineering Administrator

Exertis (UK) Ltd.; Warrington; On-site; GBP 30,000 - 42,000; Full time

Job summary

Certas Energy is seeking an organised Engineering Administrator in Warrington to support Engineering and HSE teams. You will manage statutory inspections, compliance documentation and contractor coordination across maintenance activities and capital projects.

The role requires experience in engineering administration or regulated environments, with strong attention to detail and stakeholder liaison abilities. A full UK driving licence is preferred due to site visits.

Qualifications

• Experience in engineering administration, facilities management, maintenance or similar.
• Experience using CAFM/CMMS or compliance systems (e.g., Trident, SAP, Maximo).
• Strong IT skills with Microsoft Excel, Word and Outlook; excellent communication.

Responsibilities

• Coordinate and track statutory inspections and compliance activities.
• Maintain compliance records, reports, and remediation trackers.
• Administer CAFM/CMMS and ensure data accuracy for assets and work orders.
• Manage contractor documentation, RAMS, quotations and records.
• Verify contractor invoices against POs and completed works.
• Produce regular compliance and performance reports.

Skills

Organisational skills

Stakeholder coordination

Excel

MS Word

Outlook

Attention to detail

Time management

Documentation

Education

GCSEs English and Maths

Business/Engineering Administration qualification

Tools

CAFM/CMMS systems

Job description

At Certas Energy we’re keen to take a lead in the industry. We have a culture of strong safety and compliance principles, driven by our dedicated Safety F1rst and Doing the Right Thing (compliance) Initiative. Health and safety is paramount to our business ethos – it is fundamental to good business performance, and integral to long-term business success.

Location: Warrington, Cheshire
Salary: Competitive
Job Type: Full-time

About the Role

We are seeking a highly organised and proactive Engineering Administrator to support our Engineering and Health & Safety (HSE) teams in Warrington.

This is a key role within the engineering function, providing essential administrative, compliance and contractor coordination support across maintenance activities and capital projects. You will help ensure statutory inspections are managed effectively, documentation is accurate and up to date, and contractor works and invoices are processed efficiently.

The ideal candidate will have experience in engineering administration, facilities management, maintenance or a similar regulated environment, with strong attention to detail and the ability to manage multiple priorities.

Key Responsibilities

• Coordinate and track statutory inspections, including electrical, drainage, DSEAR and other compliance activities.
• Maintain accurate compliance records, inspection reports, certification and remedial action trackers.
• Administer CAFM, CMMS and compliance management systems, ensuring asset and work order data remains accurate.
• Manage contractor documentation, including RAMS (Risk Assessments and Method Statements), quotations and supporting records.
• Monitor contractor invoices and verify costs against purchase orders and completed works.
• Liaise with contractors, suppliers, engineers and HSE colleagues to resolve queries and outstanding actions.
• Support maintenance and fault management administration, ensuring the correct documentation is in place before works are authorised.
• Produce regular reports and trackers covering compliance status, inspection deadlines and contractor performance.
• Assist with audits, site inspections and quality assurance checks.
• Identify opportunities to improve administrative processes, document control and compliance management.

About You

We are looking for someone who is organised, dependable and confident working with a range of internal and external stakeholders.

You will ideally have:

• Previous experience in engineering administration, facilities management, maintenance, construction or a similar environment.
• Experience using CAFM, CMMS or compliance management systems, such as Trident, SAP or Maximo.
• Knowledge of statutory inspections, engineering compliance and health and safety documentation.
• Experience managing RAMS, contractor records, purchase orders and invoice verification.
• Strong IT skills, particularly Microsoft Excel, Word and Outlook.
• Excellent communication, coordination and time-management skills.
• A methodical approach to maintaining accurate records and meeting compliance deadlines.
• GCSEs or equivalent in English and Maths.

A relevant Business Administration or Engineering Administration qualification would be advantageous. A full UK driving licence is required due to occasional site visits.

What We Offer

• The opportunity to play a key role in supporting engineering operations and compliance.
• A varied position working alongside engineering, maintenance and HSE professionals.
• The opportunity to contribute to process improvements and the development of engineering systems.

Doing right by everyone

People matter at Certas Energy. We’re an equal opportunities employer and we welcome applications from all regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste) religion or belief, sex, sexual orientation or educational background. We’re committed to doing right by our people, so we all feel engaged, motivated and proud to work for Certas Energy.