Engineering Administration & Compliance Specialist

Forza Foods Ltd; Sittingbourne; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Annual Bonus Scheme

33 days Annual Leave

Enhanced pension scheme

Life Assurance 4x salary

Health and wellbeing support

Job summary

Forza Foods Ltd is seeking an Engineering Administrator to support the Engineering Manager with a broad range of administration tasks, including purchasing, invoicing, compliance records and KPI data. You will liaise with the engineering team to raise POs, manage stock levels and ensure documentation is accurate and up-to-date across site operations.

You will operate in a fast-paced FMCG manufacturing environment in Sittingbourne, with responsibilities spanning procurement, budget monitoring and

Qualifications

• Ability to work accurately, methodically and to tight deadlines.
• Proactive team player with a positive, can-do attitude.
• Reliable, flexible and willing to undertake training as required.
• Ability to work independently, prioritise workload and use initiative.
• Strong organisational, planning and time management skills.
• Excellent attention to detail and high levels of accuracy.
• Experience working within an Engineering, Manufacturing or FMCG environment.
• Experience of raising Purchase Orders and managing supplier invoices.
• Knowledge of engineering stores, stock control and spare parts management.

Responsibilities

• Adhere to all Standard Operating Procedures (SOPs).
• Liaise with the Engineering team to raise Purchase Orders, ensuring all information is accurate and appropriate approvals and authorisations are obtained.
• Maintain accurate accounts and support timely invoice payments.
• Compile, maintain and manage all Engineering compliance records and audit trails.
• Ensure compliance information is accurate, up to date and accessible to operational teams in the appropriate format.
• Manage the site's ancillary supply chain from both financial and inventory perspectives.
• Maintain accurate records, accounts and stock levels to support operational requirements.
• Complete preliminary invoice checks against approved quotations, purchase orders and budgets.
• Investigate invoice discrepancies and escalations issues to the relevant department where required.
• Work closely with the Engineering Manager to maintain minimum stock levels.
• Coordinate the procurement of spare parts, services and consumables to support site operations.
• Maintain Engineering compliance and statutory inspection calendars.
• Inform the Engineering Manager of all upcoming compliance and inspection activities.
• Support the completion of actions associated with compliance and statutory inspections.
• Ensure all engineering-related documentation, records and certifications are current and accurately maintained.
• File engineering documentation and records appropriately.
• Provide general administrative support to the Engineering team as required.
• Support the Engineering Manager and Senior Management team with administrative tasks.
• Ensure compliance with internal controls, Company policies and external regulatory standards.
• Recognise and understand the impact of the role on wider business operations.
• Train and support colleagues on engineering administration processes and tasks when required.
• Collect, compile and report Engineering KPI data at agreed intervals.
• Ensure KPI reports are accurate and submitted on time.
• Monitor Engineering budget spend and expenditure.
• Highlight potential overspends, cost variances and contract increases to the Engineering Manager.
• Schedule Engineering contractors within relevant calendars.
• Maintain contractor documentation, permits, insurance records and compliance records.
• Ensure contractor documentation remains current and up to date.
• Process orders and ensure timely and accurate receipt of stock.
• Notify the Engineering Manager of any stock or delivery discrepancies.
• Undertake any other reasonable duties within the scope of the role as requested by the Engineering Manager or Engineering team.
• Monitor engineering KPIs and proactively highlight adverse trends to the Engineering Manager.

Skills

Attention to detail

Time management

Organisational skills

Team player

Initiative

Proactive attitude

Job description

Forza Foods Ltd is seeking an Engineering Administrator to support the Engineering Manager with a broad range of administration tasks, including purchasing, invoicing, compliance records and KPI data. You will liaise with the engineering team to raise POs, manage stock levels and ensure documentation is accurate and up-to-date across site operations.

You will operate in a fast-paced FMCG manufacturing environment in Sittingbourne, with responsibilities spanning procurement, budget monitoring and