EN-Advance Operations Coordinator

Adecco Portugal; Lowestoft; On-site; GBP 23,000 - 30,000; Full time

Job summary

Adecco is seeking an Advanced Operations Coordinator to support maintenance and performance on-site. You will coordinate maintenance activities, manage records, and support operational excellence in a fast-paced environment.

Key responsibilities include planning using SAP systems, maintaining service histories, and ensuring HSE documentation compliance within UK regulations. Strong admin and communication skills are essential, with experience in planning and maintenance admin advantageous.

Qualifications

• Strong administrative and organisational skills.
• Excellent communication across multiple teams.
• Good Microsoft Excel and general computer skills.
• Experience with planning, scheduling or maintenance administration.
• SAP knowledge is desirable but not essential, training may be provided.
• Ability to work accurately under pressure and manage multiple priorities.

Responsibilities

• Provide accurate and meticulous administration support for operations, including technical and commercial record management.
• Maintain clear separation of service and warranty-related costs in accordance with customer contracts.
• Raise, schedule, and allocate planned and reactive maintenance activities using SAP systems.
• Develop daily and weekly maintenance plans to optimise field team resources and Crew Transfer Vessel (CTV) utilisation.
• Verify technical information within SAP (Spiridon) and manage the collection of labour and parts data to support billing and inventory replenishment processes.
• Coordinate maintenance and troubleshooting activities to meet business objectives and customer expectations.
• Prepare and coordinate Health, Safety & Environment (HSE) documentation, ensuring compliance with UK legislation.
• Maintain accurate maintenance records, reporting systems, and documentation archives to support a complete service history.

Skills

Administrative

Planning

Scheduling

Communication

Excel

SAP

Tools

SAP

Spiridon

Job description

Advanced Operations Coordinator

Contract Details

• Working Pattern: Onsite - Full time
• Pay Rate: £17.00 per hour PAYE or £21.81 per hour Umbrella
• Overtime Rate: 150%
• IR35 Status: Inside IR35

Are you highly organised with strong administration and planning skills? We are looking for a proactive Site Administrator / Planner to join a leading team supporting the maintenance and performance of a site.

This is an exciting opportunity to work on a major project, coordinating maintenance activities, managing records, and supporting operational excellence within a fast-paced environment.

Interview Process

• One-stage interview conducted via Microsoft Teams
• Potential second-stage face-to-face interview on site if required

Key Responsibilities

• Provide accurate and meticulous administration support for operations, including technical and commercial record management.
• Maintain clear separation of service and warranty-related costs in accordance with customer contracts.
• Raise, schedule, and allocate planned and reactive maintenance activities using SAP systems.
• Develop daily and weekly maintenance plans to optimise field team resources and Crew Transfer Vessel (CTV) utilisation.
• Verify technical information within SAP (Spiridon) and manage the collection of labour and parts data to support billing and inventory replenishment processes.
• Coordinate maintenance and troubleshooting activities to meet business objectives and customer expectations.
• Prepare and coordinate Health, Safety & Environment (HSE) documentation, ensuring compliance with UK legislation.
• Maintain accurate maintenance records, reporting systems, and documentation archives to support a complete service history.

Skills & Experience Required

• Strong administrative and organisational skills.
• Excellent communication skills with the ability to liaise effectively across multiple teams.
• Good Microsoft Excel and general computer skills.
• Experience working with planning, scheduling, or maintenance administration activities.
• SAP knowledge is desirable but not essential, as training may be provided.
• Ability to work accurately under pressure and manage multiple priorities.

What We're Looking For

We are seeking a detail-oriented individual who enjoys coordinating activities, managing information, and supporting operational teams. Previous experience within engineering, maintenance, construction, utilities, manufacturing, or renewable energy environments would be advantageous, although candidates with strong administration and planning experience from other sectors are encouraged to apply.

We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.