Elite Executive Assistant to MD & President

MAT Foundry Group; Poole; On-site; GBP 30,000 - 52,000; Full time

Job summary

MAT Foundry Group is seeking an experienced Personal Assistant to provide proactive organisational and administrative support to senior members of the Board, with a focus on the Managing Director and President. The role is based at Head Office in Dorset and involves managing calendars, travel, events, and confidential information.

You will coordinate documents, arrange complex UK and international travel, support travel for the wider group, handle expenses, and maintain a professional reception.

Qualifications

• Proven experience supporting senior executives.
• Excellent organisational skills and ability to manage multiple priorities.
• Strong communication and relationship-building abilities.
• Discretion handling confidential information with professionalism.
• Proficient in Microsoft Office suite.
• Flexible and proactive with a hands-on approach.

Responsibilities

• Manage executives' calendars and prioritise requests.
• Coordinate documents for executive review and secure records.
• Arrange complex domestic and international travel with itineraries.
• Support travel coordination across the group.
• Arrange transport/accommodation for UK-based visitors.
• Monitor travel delays and provide proactive solutions.
• Coordinate events and meetings with global stakeholders.
• Process and reconcile expenses with supporting docs.
• Administer private medical scheme and employee contact point.
• Oversee reception and general office administration.

Skills

Executive support

Time management

Communication

Discretion

Microsoft Office

Adaptable

Job description

MAT Foundry Group is seeking an experienced Personal Assistant to provide proactive organisational and administrative support to senior members of the Board, with a focus on the Managing Director and President. The role is based at Head Office in Dorset and involves managing calendars, travel, events, and confidential information.

You will coordinate documents, arrange complex UK and international travel, support travel for the wider group, handle expenses, and maintain a professional reception.