Education Support Administrator (Clinical Exams)

University of Exeter; Exeter; Hybrid; GBP 39,000 - 40,000; Part time

Benefits offered by this job

Flexible working

Generous annual leave

Pension contributions

Health and wellbeing initiatives

Sustainability focus

Job summary

University of Exeter employs a part-time 0.8FTE role in Exeter with hybrid working: 3 days on campus and 1 day from home. Salary is £30,878 per annum pro rata on Grade D, with immediate availability and permanent contract.

You will coordinate teaching sessions and exams at Heavitree Hospital, serve as a key contact for students, staff and NHS partners, and manage complex schedules using advanced Excel to support programme delivery.

Qualifications

• Experience working in an administrative environment.
• Strong organisational skills and exceptional attention to detail.
• Advanced Excel skills and confidence working with complex data.
• The ability to build positive relationships and work effectively with a wide range of stakeholders.
• A proactive, flexible approach and the ability to work independently when required.
• Experience of organising events, assessments or large-scale activities would be advantageous.

Responsibilities

• Coordinate and support teaching sessions and examinations at Heavitree Hospital.
• Act as a key point of contact for students, staff and NHS partners.
• Manage complex schedules, records and data with accuracy and attention to detail.
• Use advanced Excel skills to analyse information and support programme delivery.
• Work collaboratively with colleagues to provide a high-quality, student-focused service.

Skills

Advanced Excel

Data analysis

Communication skills

IT skills

Organisational skills

Attention to detail

Stakeholder management

Independent working

Flexibility

Event planning

Job description

About The Role

This part-time 0.8FTE post is available immediately on a permanent basis.

Contract type: Permanent

Location: Exeter (Hybrid)

Salary will be £30,878 per annum pro rata on Grade D subject to knowledge, skills and experience.

This role offers the opportunity for hybrid working: 3 days on campus and 1 day from home.

In This Varied Role, You Will

• Coordinate and support teaching sessions and examinations at Heavitree Hospital.
• Act as a key point of contact for students, staff and NHS partners.
• Manage complex schedules, records and data with accuracy and attention to detail.
• Use advanced Excel skills to analyse information and support programme delivery.
• Work collaboratively with colleagues to provide a high-quality, student-focused service.

You will be required to work flexibly throughout the year, including supporting scheduled examination activities where attendance is essential.

About You

You are a confident, organised and adaptable individual with excellent communication and IT skills. You enjoy working in a busy environment, balancing competing priorities and delivering high-quality administrative support.

We Are Looking For Someone Who Has

• Experience working in an administrative environment.
• Strong organisational skills and exceptional attention to detail.
• Advanced Excel skills and confidence working with complex data.
• The ability to build positive relationships and work effectively with a wide range of stakeholders.
• A proactive, flexible approach and the ability to work independently when required.
• Experience of organising events, assessments or large-scale activities would be advantageous.

Most importantly, you'll be a team player who thrives on delivering excellent service and is excited by the opportunity to support the next generation of doctors.

Please ensure you read the Job Description and Person Specification for full details of this role.

Further information

Please contact Sarah Clatworthy, [e-mail]

About The Division

In collaboration with the academic Faculties, the Education and Academic Services (EAS) Directorate provides all of the key administration and education support and enhancing activities that underpin the student experience from Welcome Week to Graduation. Service divisions within EAS include Education and Student Support, Learning Experience and Innovation, Faculty and Cornwall Operations, Sport and Wellbeing.

About Us

We are committed to understanding different cultures and perspectives, supporting diverse leadership, and striving for social justice. We encourage applications from all groups underrepresented in our community, including racially minoritised individuals and those with disabilities. Our inclusive, merit-based recruitment processes seek to embrace a diverse set of experiences to ensure colleagues feel supported equitably. With over 30,000 students and 7,000 staff from 150 countries, we foster a culture where everyone can thrive.

You can read more about our current accreditations and commitment to Equality, Diversity and Inclusion here, including our commitment to the Armed Forces Covenant.

Why our colleagues love working here

• Flexible working opportunities and leading parental leave initiatives
• Generous annual leave (39-41 days including bank holidays)
• Competitive pension contributions
• A genuine dedication to supporting the health and wellbeing of all colleagues - see initiatives here
• Sustainability and the environment being at the heart of what we do

How We Can Help

You can also choose to be considered under our Disability Confident Scheme and find out here how this is managed during our recruitment and onboarding process.

Please be advised that due to the minimum salary thresholds imposed by the UKVI, this post will not qualify for university sponsorship under the Skilled Worker visa route. If you are a migrant worker, you will need to ensure you have a visa which permits the right to work in the UK. Further details can be found on the Home Office website - https://www.gov.uk/browse/visas-immigration/work-visas. If you are an existing Skilled Worker visa holder, we may be able to sponsor and will review the transitional arrangements - https://www.gov.uk/skilled-worker-visa/certificate-of-sponsorship-before-4-april-2024.