Education Support Administrator (Clinical Exams)

Exeter; Exeter; Hybrid; GBP 28,000 - 34,000; Part time

Job summary

University of Exeter Education Support Administrator (Clinical Exams) is a part-time role (0.8 FTE) available immediately on a permanent basis, with hybrid working (3 days on campus, 1 day from home). Salary is £30,878 per annum pro rata on Grade D, with opportunities to support BMBS Medicine programme assessments and clinical skills teaching at Heavitree Hospital.

The role requires advanced Excel skills and strong administrative capabilities.

Qualifications

• Experience in an administrative environment.
• Strong organizational skills with exceptional attention to detail.
• Advanced Excel skills and ability to work with complex data.
• Ability to build positive relationships with a wide range of stakeholders.
• Proactive, flexible approach and ability to work independently.
• Experience organising events, assessments or large-scale activities would be advantageous.

Responsibilities

• Coordinate and support teaching sessions and examinations at Heavitree Hospital.
• Act as a key point of contact for students, staff and NHS partners.
• Manage complex schedules, records and data with accuracy and attention to detail.
• Use advanced Excel skills to analyse information and support programme delivery.
• Work collaboratively with colleagues to provide a high-quality, student-focused service.

Skills

Advanced Excel

Administrative experience

Organization and planning

Stakeholder management

Communication skills

Tools

Excel

Job description

About The Role

Education Support Administrator (Clinical Exams)

This part-time 0.8FTE post is available immediately on a permanent basis.

Salary will be £30,878 per annum pro rata on Grade D subject to knowledge, skills and experience.

This role offers the opportunity for hybrid working: 3 days on campus and 1 day from home.

This is a fantastic opportunity to join a friendly and supportive team and play a key role in the journey of our medical students from undergraduates to future doctors.

The Education Support Team provides essential operational support for teaching and assessment activities across all five years of the BMBS Medicine programme in Devon. We are looking for a highly organised and proactive administrator to support the delivery of clinical skills teaching and examinations.

In this varied role, you will:

• Coordinate and support teaching sessions and examinations at Heavitree Hospital.
• Act as a key point of contact for students, staff and NHS partners.
• Manage complex schedules, records and data with accuracy and attention to detail.
• Use advanced Excel skills to analyse information and support programme delivery.
• Work collaboratively with colleagues to provide a high-quality, student-focused service.

You will be required to work flexibly throughout the year, including supporting scheduled examination activities where attendance is essential.

About You

You are a confident, organised and adaptable individual with excellent communication and IT skills. You enjoy working in a busy environment, balancing competing priorities and delivering high-quality administrative support.

We are looking for someone who has:

• Experience working in an administrative environment.
• Strong organisational skills and exceptional attention to detail.
• Advanced Excel skills and confidence working with complex data.
• The ability to build positive relationships and work effectively with a wide range of stakeholders.
• A proactive, flexible approach and the ability to work independently when required.
• Experience of organising events, assessments or large-scale activities would be advantageous.

Most importantly, you'll be a team player who thrives on delivering excellent service and is excited by the opportunity to support the next generation of doctors.

Please ensure you read the Job Description and Person Specification for full details of this role.

Further information

Please contact Sarah Clatworthy, [e-mail]

About The Division

In collaboration with the academic Faculties, the Education and Academic Services (EAS) Directorate provides all of the key administration and education support and enhancing activities that underpin the student experience from Welcome Week to Graduation. Service divisions within EAS include Education and Student Support, Learning Experience and Innovation, Faculty and Cornwall Operations, Sport and Wellbeing.

About Us

Transform Your Career and Help Shape a Greener, Healthier, and Fairer Future

We are committed to understanding different cultures and perspectives, supporting diverse leadership, and striving for social justice. We encourage applications from all groups underrepresented in our community, including racially minoritised individuals and those with disabilities. Our inclusive, merit-based recruitment processes seek to embrace a diverse set of experiences to ensure colleagues feel supported equitably. With over 30,000 students and 7,000 staff from 150 countries, we foster a culture where everyone can thrive.

You can read more about our current accreditations and commitment to Equality, Diversity and Inclusion here, including our commitment to the Armed Forces Covenant.

Why our colleagues love working here

• Flexible working opportunities and leading parental leave initiatives
• Generous annual leave (39-41 days including bank holidays)
• Competitive pension contributions
• A genuine dedication to supporting the health and wellbeing of all colleagues - see initiatives here
• Sustainability and the environment being at the heart of what we do

How we can help

If you're considering applying and need support to do so, please get in touch with us at [e-mail]. You can request reasonable adjustments within your application or by contacting us. You can also choose to be considered under our Disability Confident Scheme and find out here how this is managed during our recruitment and onboarding process.

Please be advised that due to the minimum salary thresholds imposed by the UKVI, this post will not qualify for university sponsorship under the Skilled Worker visa route. If you are a migrant worker, you will need to ensure you have a visa which permits the right to work in the UK. Further details can be found on the Home Office website - https://www.gov.uk/browse/visas-immigration/work-visas. If you are an existing Skilled Worker visa holder, we may be able to sponsor and will review the transitional arrangements - https://www.gov.uk/skilled-worker-visa/certificate-of-sponsorship-before-4-april-2024.