Early Careers Programs Administrator

Sunbelt Rentals UK & Ireland; Warrington; On-site; GBP 12,000 - 16,000; Part time

Benefits offered by this job

Generous holiday allowance

Life assurance

Retail discount scheme

Employee recognition awards

Company pension

Job summary

Sunbelt Rentals UK & Ireland is seeking an organised Early Careers Administrator to support apprentices, graduates and trainees from attraction and onboarding through development and progression. This role provides high-quality admin support, coordinates events and ensures smooth programme logistics in a fast-paced environment.

You will work with colleagues, training providers and programme participants to deliver an inclusive experience and maintain accurate records, invoices and reports for

Qualifications

• Strong attention to detail with a commitment to accuracy and quality.
• Excellent administrative skills, with proven experience desirable.
• Excellent organisational and time management skills, with the ability to prioritise tasks effectively in a busy environment.
• Confident IT skills, including proficiency in Microsoft Office (Excel, Outlook, Word) and comfortable using a range of digital tools.
• Strong problem-solving skills and the ability to use initiative when making decisions or handling issues.
• Excellent written and verbal communication skills, with the ability to interact professionally at all levels.
• Ability to manage multiple tasks and respond flexibly to changing priorities.
• A proactive approach to delivering high standards of customer service.
• Understanding of compliance requirements and the importance of accurate record-keeping.
• Comfortable working both independently and as part of a team.

Responsibilities

• Provide day-to-day administrative support for all early careers programmes
• Maintain accurate records, tracking the progress of all learners on programme
• Manage programme documentation, training provider contract process and programme funding requirements
• Produce reports and ensure data accuracy and compliance
• Manage invoice process for programme costs, arranging and tracking internal cross-charges
• Support with the organisation of events, training workshops and programme logistics
• Respond proactively to changes in programme arrangements at short notice, including safeguarding of young people
• Assist with administration during recruitment campaigns and onboarding
• Support with sharing programme updates, training provider feedback, or details of new initiatives
• Coordinate pre-boarding and onboarding activities, including induction sessions
• Prepare and distribute programme schedules and arrangements for residential training
• Track attendance and participation in programme activities
• Support in maintaining the apprenticeship levy spend tracker, ensuring funds are illustrated accurately
• Coordinate associated programme grant claims, ensuring all payments are received effectively
• Deliver high-quality customer service by managing queries via email, phone and Teams

Skills

attention to detail

administrative skills

organisational skills

time management

MS Office

problem-solving

communication skills

multi-tasking

customer service

compliance knowledge

teamwork

Tools

Microsoft Office Suite

Job description

Sunbelt Rentals UK & Ireland is seeking an organised Early Careers Administrator to support apprentices, graduates and trainees from attraction and onboarding through development and progression. This role provides high-quality admin support, coordinates events and ensures smooth programme logistics in a fast-paced environment.

You will work with colleagues, training providers and programme participants to deliver an inclusive experience and maintain accurate records, invoices and reports for