Payment Administrator

Sunbelt Rentals UK & Ireland; Kemble; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Holiday allowance

Life assurance

Retail discount scheme

Employee recognition awards

Company pension

Job summary

Sunbelt Rentals UK & Ireland is seeking a Payment Administrator to support the hire desk by providing efficient office administration and accurate Applications for Payment management. You will collaborate with operations, commercial, and finance teams to ensure timely submissions and compliant documentation.

Essential experience includes handling payments, invoices, and documentation with strong Excel and organisational skills.

Qualifications

• Experience preparing Applications for Payment, invoices, or commercial documentation.
• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Good understanding of financial processes and contractual documentation.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Ability to manage multiple deadlines and priorities.

Responsibilities

• Prepare and submit Applications for Payment in line with contract requirements.
• Gather and check supporting documentation to ensure accurate and timely submissions.
• Track application status, resolve queries, and follow up on outstanding payments.
• Maintain accurate customer, contract, and payment records.
• Produce regular reports on submitted, approved, and outstanding applications.
• Work closely with operational, commercial, finance teams, and customers to obtain required information.
• Ensure compliance with contractual requirements, company procedures, and data protection standards.
• Identify and escalation discrepancies and support process improvements.

Skills

Payment processing

Invoicing

Administrative skills

Attention to detail

Microsoft Excel

Deadline management

Tools

Microsoft Excel

Job description

We are currently looking for a Payment Administrator to join our friendly Sunbelt team. Primarily working on the hire desk, you will be tasked with supporting the rental desk operation by providing an effective and efficient office administration service that complies with company policies.

You will be responsible for ensuring accurate and timely preparation, submission, and tracking of Applications for Payment, supporting cash flow through effective record management and compliance with contractual and customer requirements. Working closely with operational, commercial, and finance teams, the role helps ensure all applications are submitted correctly and within agreed deadlines.

Key Duties Will Include

• Prepare and submit Applications for Payment in line with contract requirements.
• Gather and check supporting documentation to ensure accurate and timely submissions.
• Track application status, resolve queries, and follow up on outstanding payments.
• Maintain accurate customer, contract, and payment records.
• Produce regular reports on submitted, approved, and outstanding applications.
• Work closely with operational, commercial, finance teams, and customers to obtain required information.
• Ensure compliance with contractual requirements, company procedures, and data protection standards.
• Identify and escalation discrepancies and support process improvements.

What can we offer you in return?

You’ll be joining a highly successful FTSE100 company, the UK’s largest equipment rental provider.

We provide an Industry leading flexible rewards package including

• generous holiday allowance (with the opportunity to buy and sell annual leave)
• life assurance
• retail discount scheme
• employee recognition awards
• a great Company pension scheme

If you join the team we’ll provide you with everything you need and ensure you are equipped for success. We’ll talk to you about your training and personal development needs and what you’d like to do to further your career and support your future aspirations.

What you will need to bring to the role from day one to the Administrator role:

Essential

• Previous experience preparing Applications for Payment, invoices, or commercial documentation.
• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Good understanding of financial processes and contractual documentation.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Ability to manage multiple deadlines and priorities.

Desirable

• Experience within construction, utilities, telecoms, engineering, or infrastructure sectors.
• Knowledge of NEC, JCT, or other commercial contracts.
• Experience using commercial, finance, or ERP systems.

Why Sunbelt?

Whether it's construction sites, energy projects, government initiatives, or unforgettable events, Sunbelt Rentals deliver the equipment and expertise to move every industry forward. With our ambition to an employer of choice this makes Sunbelt Rentals an ideal destination for your next career move.

We are committed to the fair treatment of our staff, potential staff, and users of our services, regardless of race, gender, religion, sexual orientation, responsibilities for dependants, age, physical/mental disability, or offending background.

Having a criminal record will not automatically bar an individual from working with us. We judge each case on its own merits, taking into account the relevance of the conviction to the role, the circumstances, and the time passed since the offence.