Early Careers Administrator

Sunbelt Rentals UK & Ireland; Warrington; On-site; GBP 12,000 - 16,000; Part time

Benefits offered by this job

Generous holiday allowance

Life assurance

Retail discount scheme

Employee recognition awards

Company pension

Job summary

Sunbelt Rentals UK & Ireland is seeking an organised Early Careers Administrator to support apprentices, graduates and trainees from attraction and onboarding through development and progression. This role provides high-quality admin support, coordinates events and ensures smooth programme logistics in a fast-paced environment.

You will work with colleagues, training providers and programme participants to deliver an inclusive experience and maintain accurate records, invoices and reports for

Qualifications

• Strong attention to detail with a commitment to accuracy and quality.
• Excellent administrative skills, with proven experience desirable.
• Excellent organisational and time management skills, with the ability to prioritise tasks effectively in a busy environment.
• Confident IT skills, including proficiency in Microsoft Office (Excel, Outlook, Word) and comfortable using a range of digital tools.
• Strong problem-solving skills and the ability to use initiative when making decisions or handling issues.
• Excellent written and verbal communication skills, with the ability to interact professionally at all levels.
• Ability to manage multiple tasks and respond flexibly to changing priorities.
• A proactive approach to delivering high standards of customer service.
• Understanding of compliance requirements and the importance of accurate record-keeping.
• Comfortable working both independently and as part of a team.

Responsibilities

• Provide day-to-day administrative support for all early careers programmes
• Maintain accurate records, tracking the progress of all learners on programme
• Manage programme documentation, training provider contract process and programme funding requirements
• Produce reports and ensure data accuracy and compliance
• Manage invoice process for programme costs, arranging and tracking internal cross-charges
• Support with the organisation of events, training workshops and programme logistics
• Respond proactively to changes in programme arrangements at short notice, including safeguarding of young people
• Assist with administration during recruitment campaigns and onboarding
• Support with sharing programme updates, training provider feedback, or details of new initiatives
• Coordinate pre-boarding and onboarding activities, including induction sessions
• Prepare and distribute programme schedules and arrangements for residential training
• Track attendance and participation in programme activities
• Support in maintaining the apprenticeship levy spend tracker, ensuring funds are illustrated accurately
• Coordinate associated programme grant claims, ensuring all payments are received effectively
• Deliver high-quality customer service by managing queries via email, phone and Teams

Skills

attention to detail

administrative skills

organisational skills

time management

MS Office

problem-solving

communication skills

multi-tasking

customer service

compliance knowledge

teamwork

Tools

Microsoft Office Suite

Job description

Are you highly organised, people-focused, and passionate about supporting the development of future talent? We are looking for an enthusiastic Early Careers Administrator to join our team and play a key role in delivering an exceptional experience for apprentices, graduates, trainees and other early careers talent.

You will provide high-quality administrative support, coordinate a range of activities and events, and help ensure our programmes run smoothly from attraction and onboarding through to development and progression. This is an opportunity to contribute to initiatives that make a real impact on individuals starting their careers while developing your own skills in a fast-paced and friendly environment.

You'll work closely with colleagues across the business, training providers, and programme participants, helping to create a positive and inclusive experience that supports our commitment to developing the next generation of talent.

Key Responsibilities

• Provide day-to-day administrative support for all early careers programmes
• Maintain accurate records, tracking the progress of all learners on programme
• Manage programme documentation, training provider contract process and programme funding requirements
• Produce reports and ensure data accuracy and compliance
• Manage invoice process for programme costs, arranging and tracking internal cross-charges
• Support with the organisation of events, training workshops and programme logistics, including managing regular hotel bookings, communicating all details effectively
• Respond proactively to changes in programme arrangements at short notice, including considering the safeguarding of young people on programme
• Assist with administration during recruitment campaigns and whilst onboarding new early careers candidates
• Support with sharing any programme updates, training provider feedback, or details of new initiatives
• Coordinate pre-boarding and onboarding activities, including induction sessions
• Prepare and distribute programme schedules and arrangements for residential training
• Track attendance and participation in programme activities
• Support in maintaining the apprenticeship levy spend tracker, ensuring available funds are illustrated accurately
• Coordinate associated programme grant claims, ensuring all payments are received effectively
• Deliver high-quality customer service by managing queries professionally via email, phone and Microsoft Teams, building positive stakeholder relationships and responding within agreed timeframes

This is a part-time position working 25 hours per week, Monday to Friday, based full-time in our Support Office at Birchwood Warrington.

What can we offer you in return? You’ll be joining a highly successful FTSE100 company, the UK’s largest equipment rental provider.

We provide an Industry leading flexible rewards package.

• Generous holiday allowance (with the opportunity to buy and sell annual leave)
• Life assurance
• Retail discount scheme
• Employee recognition awards
• A great Company pension scheme

We're looking for someone who is organised, proactive and passionate about supporting people throughout their development journey.

To succeed in this role you will bring the following skills and behaviours:

• Strong attention to detail with a commitment to accuracy and quality
• Excellent administrative skills, with proven experience desirable
• Excellent organisational and time management skills, with the ability to prioritise tasks effectively in a busy environment
• Confident IT skills, including proficiency in Microsoft Office (Excel, Outlook, Word) and comfortable using a range of digital tools
• Strong problem-solving skills and the ability to use initiative when making decisions or handling issues
• Excellent written and verbal communication skills, with the ability to interact professionally at all levels.
• Ability to manage multiple tasks and respond flexibly to changing priorities.
• A proactive approach to delivering high standards of customer service.
• Understanding of compliance requirements and the importance of accurate record-keeping.
• Comfortable working both independently and as part of a team.

Why Sunbelt?

Whether it's construction sites, energy projects, government initiatives, or unforgettable events, Sunbelt Rentals deliver the equipment and expertise to move every industry forward. With our ambition to an employer of choice this makes Sunbelt Rentals an ideal destination for your next career move.

We are committed to the fair treatment of our staff, potential staff, and users of our services, regardless of race, gender, religion, sexual orientation, responsibilities for dependants, age, physical/mental disability, or offending background.

Having a criminal record will not automatically bar an individual from working with us. We judge each case on its own merits, taking into account the relevance of the conviction to the role, the circumstances, and the time passed since the offence.