EA To Sales Director

Adecco Portugal; Uxbridge; On-site; GBP 42,000 - 58,000; Full time

Job summary

Adecco Group UK & Ireland is seeking an Executive Assistant to support the Sales Director in a dynamic, high-visibility role based in Uxbridge. The role blends administrative excellence with opportunities to contribute to commercial development and sales strategy across departments.

The successful candidate will manage diaries and travel, coordinate between teams, and prepare materials for customer meetings and sales activities while developing commercially within a leading staffing organisation.

Qualifications

• Experience as an Executive Assistant or Personal Assistant in a fast-paced/commercial environment.
• Proficient in Microsoft Office Suite (intermediate to advanced).
• Ability to handle sensitive information with discretion.
• Strong problem-solving skills and independent thinking.
• Calm under pressure with excellent time management and diplomatic communication.

Responsibilities

• Manage the Sales Director's diary, prioritising appointments and scheduling across time zones.
• Coordinate meetings with clear agendas and track actions.
• Prepare for customer meetings and support showroom and sales activities.
• Create professional documents, presentations and reports, and organise electronic files.
• Support commercial reporting, research market trends, and cross-department coordination.

Skills

Executive support experience

MS Office proficiency

Discretion with sensitive information

Time management

Diplomatic communication

Tools

Microsoft Office Suite

Job description

Executive Assistant to Sales Director

Location: Uxbridge

Contract Type: Permanent

Our client is seeking a dynamic and highly organised Executive Assistant to support their Sales Director in a pivotal role that combines administrative excellence with the opportunity for commercial development. This position promises significant exposure to customers, commercial strategy, and the sales operation, making it ideal for a proactive individual eager to grow within a thriving environment.

Role Overview

The Executive Assistant will provide high-level organisational, administrative, and coordination support, allowing the Sales Director to concentrate on driving sales performance and leading the sales team. This hands-on position is not only about managing schedules but also about fostering relationships and ensuring seamless communication across departments.

Key Responsibilities:

1. Executive & Diary Management

• Manage the Sales Director's diary, prioritising appointments and ensuring effective scheduling.
• Coordinate meetings, accommodating multiple attendees and time zones.
• Prepare meeting rooms, video calls, and ensure necessary information is available for effective discussions.
• Handle travel arrangements, including UK and international itineraries, with a proactive approach to last-minute changes.

2. Meetings, Communication & Coordination

• Arrange and coordinate meetings with clarity on agendas and responsibilities.
• Maintain action trackers and follow up on outstanding items to ensure accountability.
• Communicate effectively with internal departments to keep everyone aligned on priorities.
• Anticipate needs and resolve potential issues before they arise, using sound judgement.

3. Sales & Customer Support

• Prepare for customer meetings, compiling essential information and tracking relevant sales data.
• Maintain records of customer interactions and ensure all commitments are followed through.
• Support showroom meetings and sales team activities, ensuring all necessary preparations are in place.

4. Administration & Project Support

• Create professional documents, presentations, and reports using Microsoft Office Suite.
• Organise electronic files for easy access and maintain up-to-date contact lists.
• Take ownership of smaller projects, coordinating actions across departments to meet deadlines.

5. Commercial & Sales Development Opportunity

• Engage in sales reporting and forecasting, providing commercial analysis as needed.
• Conduct research on retailers, competitors, and market trends.
• Gain valuable exposure to customer meetings and strategic decision-making within the sales function.

Key Skills and Attributes:

• Previous experience in an Executive Assistant, Personal Assistant, or similar senior support role is preferred, particularly in a fast-paced or commercial environment.
• Proficient in Microsoft Office Suite (intermediate to advanced level).
• Exceptional attention to detail and the ability to handle sensitive information with discretion.
• Strong problem-solving skills, independent thinking, and the ability to prioritise effectively.
• Calm under pressure with excellent time management and diplomatic communication skills.

This is an exciting opportunity for an enthusiastic individual looking to make a significant impact while developing commercially within a leading organisation. If you are ready to take your career to the next level and support a dynamic sales environment, this role may be the perfect fit!

The Adecco Group UK & Ireland is an Equal Opportunities Employer.