EA

Adecco; High Wycombe; On-site; GBP 35,000 - 55,000; Full time

Job summary

Adecco is recruiting an Executive Assistant to support the Managing Director and senior leadership team in a fast-paced environment. The role focuses on diary management, correspondence, travel coordination, and confidential administration.

Key responsibilities include preparing meeting materials, drafting documents, and ensuring efficient communication with internal and external partners. A UK driving licence and strong IT skills are required.

Qualifications

• GCSE English and Maths with good numeracy and literacy.
• Formal training in business administration or executive support is advantageous.
• Solid IT skills with MS Office and PDF tools.

Responsibilities

• Maintain diary for the Managing Director and manage calendar changes.
• Draft professional correspondence and prepare documents and spreadsheets.
• Own the MD's inbox, prioritise urgent matters and escalate as needed.
• Organise meetings: invitations, materials, and minute-taking when required.
• Prepare meeting packs and arrange hospitality for attendees.
• Coordinate travel domestically and internationally for the MD and leadership team.

Skills

Diary management

Executive support

Communication

Confidentiality

Organizational skills

Education

GCSE English and Maths (A-C)

Business administration qualification

Office management certification

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Adobe Acrobat

Job description

Job Title: Executive Assistant to Managing Director

Location: High Wycombe

Salary: TBC

Contract Type: Permanent - Full-Time

Our client, a reputable supplier of B2B telecommunications technology is seeking an enthusiastic and highly organised Executive Assistant to support their Managing Director and senior leadership team. This is an exciting opportunity to become an integral part of a fast-paced organisation, where professionalism and confidentiality are paramount.

Key Responsibilities

• Maintain an accurate and up-to-date diary for the Managing Director, proactively managing commitments and schedule changes.
• Draught professional correspondence and produce structured spreadsheets and documents as required.
• Take ownership of the Managing Director's inbox, ensuring timely responses and escalation of urgent matters as appropriate.
• Organise meetings efficiently, issuing invitations, preparing relevant materials, and recording minutes when necessary.
• Prepare meeting packs, collate documentation, and arrange hospitality for attendees.
• Coordinate domestic and international travel for the Managing Director and leadership team in compliance with company procedures.
• Maintain a well-organised electronic filing system and manage documentation securely.
• Answer telephone calls, manage inquiries, and take accurate messages in the absence of the Managing Director.
• Provide general administrative support to Senior Management across the organisation.
• Assist in managing the Managing Director's French properties, liaising with the House Manager, coordinating bookings, and overseeing logistical arrangements.

Person Specification

• A high level of reliability, integrity, and professional judgement.
• Strong numeracy and confidence with data management.
• Exceptional organisational skills and the ability to manage multiple tasks and competing deadlines.
• Outstanding attention to detail and accuracy in all work.
• Excellent verbal and written communication skills, with a confident manner when engaging with senior stakeholders and external partners.
• Proven ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving skills, with a proactive approach to anticipating needs and resolving issues.
• A collaborative attitude, fostering strong working relationships across the organisation.

Essential Qualifications

• A-C grade GCSEs (or equivalent) in English and Maths.
• Strong IT proficiency, particularly advanced skills in Microsoft Outlook, Word, and Excel.
• Familiarity with Adobe Acrobat is essential; knowledge of broader Adobe Creative Suite tools is advantageous but not required.
• Formal training or certification in business administration, executive support, or office management is advantageous.
• A full UK driving licence is essential.
• Additional language skills, particularly French, are beneficial but not required.

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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