Project Support Coordinator

Moston; City of Edinburgh; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player in facilities management is seeking a Project Coordinator to enhance their dynamic projects team in Edinburgh. This role is perfect for someone with exceptional organisational and administrative skills, ready to support a busy team delivering lifecycle and variations works. You'll be responsible for preparing essential documentation, maintaining accurate project files, and liaising with various stakeholders to ensure seamless project delivery. With a strong commitment to employee development, this company offers a long-term role with opportunities for training and career growth, making it an exciting opportunity for the right candidate.

Benefits

Company Car or Car Allowance

25 Days Holiday plus Bank Holidays

Training and Career Development Opportunities

Qualifications

• Strong organisational and administrative skills required.
• Experience in project support, coordination, or administrative roles.

Responsibilities

• Provide administrative and financial support to Project Managers.
• Prepare documentation including costings, tenders, and risk assessments.

Skills

Organisational Skills

Administrative Skills

Communication Skills

Microsoft Office (Excel, Word)

Project Coordination

Education

Experience in Project Support

Tools

Microsoft Projects

Coupa

SAP

Maximo

BI Launchpad

Job description

Job Title: Project Coordinator

Location: Edinburgh (Site-Based, Monday to Friday, 8:00 AM – 4:00 PM)

Sector: Facilities Management

Benefits: Car or Car Allowance | 25 Days Holiday plus Bank Holidays

We are working with a leading facilities management company to find a Project Coordinator to join their team in Edinburgh. This is an excellent opportunity for someone with strong organisational and administrative skills to support a busy projects team delivering lifecycle and variations works.

Key Responsibilities:

• Provide administrative and financial support to Project Managers
• Prepare documentation including costings, tenders, risk assessments, and compliance paperwork
• Maintain accurate and audit-ready project files in line with ISO and CDM standards
• Generate monthly client invoices including material and subcontractor costs
• Update trackers, SharePoint records, asset lists, and area data sheets
• Liaise with subcontractors, technical teams, and clients to ensure seamless delivery
• Assist in the development of annual lifecycle plans and project review meetings
• Support in the production of financial and management reports

Essential Requirements:

• Previous experience in a project support, coordination, or administrative role
• Proficient in Microsoft Office, especially Excel and Word
• Excellent communication and organisational skills
• Ability to work independently and as part of a team
• Full UK driving licence

Desirable Experience:

• Experience using Microsoft Projects
• Familiarity with Coupa, SAP, Maximo, or BI Launchpad
• Contractor or supplier coordination experience
• Background in FM, construction, or a similar environment
• IOSH Managing Safely or SMSTS certification

What’s on Offer:

• Company car or car allowance
• 25 days annual leave plus bank holidays
• Long-term role with opportunities for training and career development
• Join a well-established FM company with a strong project delivery team

To apply, submit your CV or get in touch for a confidential discussion.