Team Assistant/PA

TN United Kingdom; London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An exciting opportunity for an Administrator to join a dynamic and employee-owned organisation in London. The role involves providing administrative support to consultants, ensuring smooth operations and efficient communication. With flexible home working, this position offers a great work-life balance for motivated individuals.

Qualifications

• Previous experience in PA/Secretarial and Administration roles.
• Strong excel experience is essential.

Responsibilities

• Manage consultant diaries and schedule meetings.
• Log and process invoices and monitor budgets.
• Provide general office administration and support.

Skills

Communication

Organisational Skills

Teamwork

Initiative

Education

GCSE English and Maths Grade C

Tools

Microsoft Office

Excel

PowerPoint

Visio

Job description

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Are you an enthusiastic and organised individual with a passion for providing excellent administrative support? We have an exciting opportunity for an Administrator to join our client's team. As an Administrator, you will support a number of client delivery Consultants, ensuring smooth daily operations and efficient communication. With the flexibility of some home working, this role offers a great work-life balance. If you are motivated, dedicated, and ready to take on new challenges, this could be the perfect role for you!

Responsibilities:

• Manage consultant diaries, scheduling meetings and making arrangements.
• Handle internal and external post, ensuring all letters are acknowledged and forwarded to the appropriate provider.
• Assist consultants in preparing for meetings, including drafting agendas, collating papers, and issuing meeting packs.
• Prepare minutes templates and update action logs after meetings.
• Carry out quarterly tasks prior to meetings.
• Log and process invoices and monitor annual scheme budgets.
• Create meetings and upload papers to online portals.
• Liaise with providers and ensure all necessary documents are received in a timely manner.
• Support consultants in completing internal reports.
• Monitor correspondence from providers and pensions bodies.
• Answer incoming telephone calls and assist callers in the absence of the consultant.
• Provide general office administration, including filing and post duties.
• Maintain accurate client time records using our client's time-recording system.
• Collaborate effectively with team members, embodying our client's values.

Qualifications and Skills:

• Previous experience in PA/Secretarial and Administration roles.
• Basic knowledge of pensions is preferred but not essential, as training will be provided.
• Proficient in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Strong communication skills, both written and verbal.
• Excellent organisational and interpersonal skills.
• Professional and responsible attitude towards client interactions.
• Enthusiastic and proactive, with the ability to use your initiative.
• Team player who thrives in a small team environment.
• Strong excel experience is essential, experience with invoicing is a strong advantage

Other Requirements:

• GCSE English and Maths Grade C and above (or equivalent).
• Proficiency in Microsoft Office, including intermediate to advanced Excel and Word skills.
• Familiarity with PowerPoint and Visio software.

Join our client's dynamic and employee-owned organisation, where you will play a vital role supporting their team of consultants. If you are a motivated and organised individual with a keen eye for detail, apply now and become part of their success story!