Team Assistant

Bain and Gray; London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A boutique law firm in St. Paul's is seeking a bright and numerate candidate for an administrative role. This position offers hybrid working and involves office administration and casework management. Ideal for someone with legal experience or a law degree, the role includes handling billing, organizing meetings, and supporting office management projects.

Qualifications

• At least 1-2 years of office experience.
• Experience in a legal environment or law degree preferred.

Responsibilities

• Opening client files and drafting engagement agreements.
• Handling billing and accounting tasks in Leap and Xero.
• Organizing client meetings and office events.

Skills

Numeracy

Office Administration

Education

Law Degree

Tools

Leap

Xero

Job description

We are looking for a bright and numerate candidate with experience in billings and payments. Join a friendly, efficient boutique and successful law firm based in St. Paul's. The role offers hybrid working and the chance to be part of a collaborative team!

This position is suitable for someone with at least 1-2 years of office experience, eager to learn more. It involves office administration and casework admin. Ideally, you will have worked in a legal environment or hold a law degree.

Responsibilities include but are not limited to:

1. Opening client files in the firm’s case management system, Leap, drafting engagement agreements for lawyers’ review, and sending them to clients.
2. Organizing and scheduling client meetings and consultations for lawyers.
3. Handling billing and accounting tasks in Leap and Xero, such as invoicing, chasing debtors, processing payments, and updating systems to ensure active clients pay their invoices.
4. Organizing monthly office lunch meetings and office events like the Christmas party.
5. Updating the firm’s office manual and handbook annually.
6. Assisting the Office Manager with onboarding new employees, including sending out the office handbook and liaising with payroll.
7. Supporting office management projects or research as needed.

The ideal candidate will:

1. Have experience handling invoices and payments.
2. Have at least two years of administrative experience in a law firm or professional services environment.

Bain and Gray is an equal opportunities employer, committed to diversity, equity, and inclusion.

We specialize in administration and PA recruitment across London, including roles like Receptionists, Team Assistants, EAs, Office Managers, and PAs. As a boutique agency, we cannot respond individually to all applications. If already registered with us, please contact your consultant directly.