E-Billing Coordinator

Clyde & Co; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

Clyde & Co is seeking an organised E-Billing Coordinator to manage electronic invoices across client e-billing platforms. You will ensure timely submission, maintain billing data, resolve queries and support partners with e-billing needs.

Ideal candidates will have finance/billing experience, strong attention to detail and excellent organisational skills. Training in Elite 3E and e-billing systems is provided, with a collaborative working environment in the London area.

Qualifications

• Experience in finance, billing, accounting or e-billing environments.
• Excellent attention to detail and high accuracy.
• Strong organisational and workload management skills.
• Ability to work independently and as part of a team.
• Strong communication and stakeholder management abilities.
• Good numeracy and analytical skills.
• Intermediate Microsoft Excel skills.
• Experience with Elite 3E and e-billing systems is advantageous, training provided.

Responsibilities

• Submit approved invoices through client e-billing portals in a timely and accurate manner.
• Monitor and track invoice progress, approvals, rejections, adjustments, and billing queries.
• Maintain e-billing matter information within Elite 3E and other relevant systems.
• Ensure matters, budgets and timekeepers are correctly configured on e-billing platforms.
• Support partners and fee earners with e-billing requirements and matter management queries.
• Review new e-billing matters to ensure they are billing-ready and compliant with client requirements.
• Produce regular escalation and status reports.
• Build relationships with partners, fee earners, clients and internal finance teams.
• Contribute to working capital objectives by ensuring prompt and accurate billing.

Skills

Finance & billing

Attention to detail

Organisational skills

Independent worker

Stakeholder management

Numeracy

Excel

Elite 3E experience

Tools

Elite 3E

e-billing platforms

Microsoft Excel

Job description

Department: Finance - Working Capital Team

Reporting to: Working Capital & E-Billing Team

Contract: 12 Month Fixed term

Role Overview

We are seeking an organised and detail-oriented E-Billing Coordinator to support the submission and management of electronic invoices across a range of client e-billing platforms. The role is responsible for ensuring invoices are submitted accurately and on time, maintaining e-billing data, resolving billing queries, and supporting partners and fee earners with e-billing requirements.

Key Responsibilities

• Submit approved invoices through client e-billing portals in a timely and accurate manner.
• Monitor and track invoice progress, managing approvals, rejections, adjustments, and billing queries.
• Maintain e-billing matter information within Elite 3E and other relevant systems.
• Ensure matters, budgets and timekeepers are correctly configured on e-billing platforms.
• Support partners and fee earners with e-billing requirements and matter management queries.
• Review new e-billing matters to ensure they are billing-ready and compliant with client requirements.
• Produce regular escalation and status reports.
• Build effective working relationships with partners, fee earners, clients and internal finance teams.
• Contribute to the firm's working capital objectives by helping to ensure prompt and accurate billing.

Skills & Experience

• Previous experience within a finance, billing, accounting or e-billing environment.
• Strong attention to detail and high levels of accuracy.
• Excellent organisational and workload management skills.
• Ability to work independently and collaboratively within a team.
• Strong communication and stakeholder management skills.
• Good numeracy and analytical skills.
• Intermediate Microsoft Excel skills.
• Experience of Elite 3E and e-billing systems is advantageous but not essential, as training will be provided.

Systems Knowledge

Experience With Some Of The Following Would Be Beneficial

• Elite 3E
• Billing Workflow
• eBilling Hub
• Tymetrix
• Legal-X
• Collaborati
• Ascent
• Legal Exchange
• Legal Tracker
• Microsoft Outlook
• Microsoft Excel

What We're Looking For

The successful candidate will be highly organised, customer-focused and committed to delivering a high-quality service. They will thrive in a fast-paced environment, demonstrate excellent attention to detail, and be comfortable managing deadlines during peak billing periods.

The Firm

When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.

Our Commitment

Clyde & Co is proud to be an equal opportunities employer. Our values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. Learn more about our interview process.

A Note on Privacy

Please take a moment to read our privacy notice. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject.

If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.

This is the job description as constituted at present; however, Clyde & Co reserves the right to reasonably amend it in accordance with the changing needs of the business.