Dynamic Portfolio Property Coordinator

oxygenhouse; Exeter; On-site; GBP 32,000 - 52,000; Full time

Benefits offered by this job

Freshly cooked plant-based meals

Gym classes

Kitchen garden

Company benefits package

Job summary

Oxygen House Limited is seeking a Portfolio Property Coordinator to support day-to-day management of a diverse property portfolio, covering residential, commercial and holiday lets. You will oversee maintenance, tenant relations, and lease compliance while handling data, legal docs, and admin tasks.

The role blends facilities coordination with property management, requiring quick learning, strong organization, and proactive problem-solving in a fast-paced environment.

Qualifications

• Ability to learn quickly across residential, commercial and holiday-let properties.
• Experience coordinating maintenance, tenant relations, and lease compliance.
• Proactive handling of property-related legal/documentation.
• Strong data management and reporting capabilities.

Responsibilities

• Tenant and Lease Management: manage leases, tenancy terms, and tenant inquiries related to property maintenance.
• Property Portfolio Management: track maintenance tasks across diverse portfolio including residential, commercial and holiday lets.
• Facilities Coordination: oversee preventative and reactive maintenance with cost-conscious scheduling.
• Contractor and Supplier Liaison: coordinate external contractors and suppliers for timely, high-quality work.
• Portfolio Data Management: maintain accurate property records, logs, and compliance documents.
• Reporting: provide updates on portfolio performance, upkeep needs and budget use.
• Regulatory Compliance: ensure health & safety, lease terms and environmental standards compliance.
• Budget Monitoring: track expenses and ensure adherence to budget.
• Acquisitions & Disposals Support: assist with due diligence and documentation for asset changes.
• Customer & Tenant Relations: maintain strong lines of communication and resolve issues promptly.
• Key & Access Control Management: oversee secure access across all properties.
• Process Improvements: identify and implement workflow improvements using digital tools.

Skills

Quick learner

Highly organised

Excellent communicator

Proactive problem solver

Customer-focused

Attention to detail

Legal and compliance savvy

Tech-savvy

Tools

Property management software

Data management tools

Job description

Oxygen House Limited is seeking a Portfolio Property Coordinator to support day-to-day management of a diverse property portfolio, covering residential, commercial and holiday lets. You will oversee maintenance, tenant relations, and lease compliance while handling data, legal docs, and admin tasks.

The role blends facilities coordination with property management, requiring quick learning, strong organization, and proactive problem-solving in a fast-paced environment.