Portfolio Property Coordinator: Multi-Property Ops & Compliance

Oxygen House; Exeter; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Plant-based meals

Gym classes

Garden space

Extensive benefits

Job summary

Oxygen House in Exeter is seeking a Portfolio Property Coordinator to support day-to-day management of a diverse property portfolio across residential, commercial and holiday lets. You will oversee maintenance scheduling, coordinate with contractors and manage tenant relationships.

This role blends facilities and property coordination with data handling and compliance work, requiring quick learning, strong organisation and clear communication.

Qualifications

• Experience in residential, commercial, or holiday let property management.
• Strong organisational skills and attention to detail.
• Ability to learn quickly in a varied environment.
• Excellent communication with tenants and contractors.

Responsibilities

• Tenant and Lease Management: Act as a point of contact for tenants, manage lease agreements, ensure compliance with tenancy terms, and handle tenant queries or issues related to property maintenance.
• Property Portfolio Management: Oversee and track maintenance tasks across a diverse property portfolio, balancing the needs of residential, commercial, and holiday let properties.
• Facilities Coordination: Oversee preventative and reactive maintenance tasks across properties, ensuring timely completion and cost-efficiency.
• Contractor and Supplier Liaison: Coordinate with external contractors for maintenance, repairs, and improvements, ensuring quality and deadlines.
• Portfolio Data Management: Maintain accurate property records, including maintenance logs, tenant details, lease agreements, and compliance documentation.
• Reporting: Provide periodic reports on portfolio performance, upkeep needs, contractor efficiency, and budget utilization.
• Regulatory Compliance & Legal Oversight: Maintain compliance with health and safety, lease terms, and environmental standards; handle related documentation.
• Budget Monitoring & Cost Control: Track expenses and align with budget constraints.
• Property Acquisitions & Disposals Support: Assist with due diligence and documentation for portfolio improvements.
• Customer & Tenant Relations: Ensure high levels of tenant satisfaction and prompt handling of issues.
• Key & Access Control Management: Manage secure access across properties.

Skills

Property coordination

Tenant management

Maintenance coordination

Contractor liaison

Budget tracking

Regulatory compliance

Data management

Property management software

Tools

Property management software

Job description

Oxygen House in Exeter is seeking a Portfolio Property Coordinator to support day-to-day management of a diverse property portfolio across residential, commercial and holiday lets. You will oversee maintenance scheduling, coordinate with contractors and manage tenant relationships.

This role blends facilities and property coordination with data handling and compliance work, requiring quick learning, strong organisation and clear communication.