Property Portfolio Coordinator: Impactful Multisite Role

Build Maintain Recruit Limited; Devon and Torbay; On-site; GBP 25,000 - 34,000; Full time

Job summary

Build Maintain Recruit Limited in Exeter is seeking a Portfolio Property Coordinator to join an ambitious team. You will combine property management, facilities coordination and lease administration to keep our portfolio running smoothly.

Coordinate maintenance, support tenants, manage contractors and ensure properties remain safe, compliant and well maintained while delivering excellent customer service across residential, commercial and holiday properties.

Qualifications

• Naturally organised with excellent attention to detail.
• A confident communicator who enjoys building strong relationships.
• Proactive and resourceful, with a positive, can‑do attitude.
• Comfortable juggling multiple priorities in a varied role.
• Keen to learn, develop and continuously improve.
• Confident using digital systems and happy working with data and documentation.
• Passionate about delivering outstanding customer service.

Responsibilities

• Coordinating planned and reactive maintenance
• Building positive relationships with tenants, contractors and suppliers.
• Managing property records, lease documentation and compliance requirements.
• Monitoring maintenance budgets and contractor performance.
• Supporting property acquisitions, disposals and improvement projects.
• Producing reports and identifying opportunities to improve processes and efficiency.
• Helping ensure the properties continue to provide an excellent experience for tenants and guests.

Skills

Organised

Communication

Relationship building

Proactive

Prioritisation

Customer service

Digital literacy

Job description

Build Maintain Recruit Limited in Exeter is seeking a Portfolio Property Coordinator to join an ambitious team. You will combine property management, facilities coordination and lease administration to keep our portfolio running smoothly.

Coordinate maintenance, support tenants, manage contractors and ensure properties remain safe, compliant and well maintained while delivering excellent customer service across residential, commercial and holiday properties.