Project Coordinator - Exeter

Build Maintain Recruit Limited; Devon and Torbay; On-site; GBP 25,000 - 34,000; Full time

Job summary

Build Maintain Recruit Limited in Exeter is seeking a Portfolio Property Coordinator to join an ambitious team. You will combine property management, facilities coordination and lease administration to keep our portfolio running smoothly.

Coordinate maintenance, support tenants, manage contractors and ensure properties remain safe, compliant and well maintained while delivering excellent customer service across residential, commercial and holiday properties.

Qualifications

• Naturally organised with excellent attention to detail.
• A confident communicator who enjoys building strong relationships.
• Proactive and resourceful, with a positive, can‑do attitude.
• Comfortable juggling multiple priorities in a varied role.
• Keen to learn, develop and continuously improve.
• Confident using digital systems and happy working with data and documentation.
• Passionate about delivering outstanding customer service.

Responsibilities

• Coordinating planned and reactive maintenance
• Building positive relationships with tenants, contractors and suppliers.
• Managing property records, lease documentation and compliance requirements.
• Monitoring maintenance budgets and contractor performance.
• Supporting property acquisitions, disposals and improvement projects.
• Producing reports and identifying opportunities to improve processes and efficiency.
• Helping ensure the properties continue to provide an excellent experience for tenants and guests.

Skills

Organised

Communication

Relationship building

Proactive

Prioritisation

Customer service

Digital literacy

Job description

Join a Team That's Passionate About Property!

We're looking for an enthusiastic, organised and proactive Portfolio Property Coordinator to join an ambitious and friendly team in Exeter.

They don't just manage properties but are constantly looking for ways to improve, invest and create exceptional places for our tenants, guests and businesses. Their portfolio spans residential, commercial and holiday properties, making every day different and every challenge rewarding.

So, what's it all about?

This is a varied, hands‑on position combining property management, facilities coordination and lease administration. You'll play a key role in keeping our portfolio running smoothly by coordinating maintenance, supporting tenants, managing contractors and ultimately, ensuring the properties remain safe, compliant and well maintained.

And better yet, you will be making a genuine impact!

What You'll Be Doing

• Coordinating planned and reactive maintenance
• Building positive relationships with tenants, contractors and suppliers.
• Managing property records, lease documentation and compliance requirements.
• Monitoring maintenance budgets and contractor performance.
• Supporting property acquisitions, disposals and improvement projects.
• Producing reports and identifying opportunities to improve processes and efficiency.
• Helping ensure the properties continue to provide an excellent experience for tenants and guests.

About You

I am looking to speaking to people are match up with the following:

• Naturally organised with excellent attention to detail.
• A confident communicator who enjoys building strong relationships.
• Proactive and resourceful, with a positive, can‑do attitude.
• Comfortable juggling multiple priorities in a varied role.
• Keen to learn, develop and continuously improve.
• Confident using digital systems and happy working with data and documentation.
• Passionate about delivering outstanding customer service.

Previous property experience is beneficial, but just as important is your attitude, willingness to learn and ability to adapt. If you're someone who enjoys taking ownership and making things happen, you'll fit right in.

Why Join Us?

You'll become part of a collaborative, ambitious team that genuinely enjoys working together. No two days are the same, and you'll have the chance to work across a diverse property portfolio while developing your skills in a supportive environment.

What more could you want?!

If you're looking for a career where you can grow, be challenged and work alongside a passionate team that genuinely cares about what they do, then look no further!