Dynamic Events Coordinator - Private Events & Budgets

Soho House & Co.; Oxford; Remote; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Weekly Pay

50% off Food & Drink

Private Health and Dental Care

Life Assurance

Birthday day off

Staff discount on Cowshed & Soho Home

Counselling sessions

Team events and ongoing training

Job summary

Soho House in Oxford is looking for an Events Coordinator to act as the primary contact for private event inquiries, providing detailed responses on venue availability, costs and catering options. You will coordinate logistics, liaise with the lead booker, and ensure questions are answered promptly to enhance the member experience.

You will work closely with the Events team to monitor budgets, collate function sheets, and forecast financial outcomes using Google Docs.

Qualifications

• Minimum of 2+ years’ experience in similar capacity.
• Thrives in fast-paced, high-volume environments and maintains calm under pressure.
• Hospitable, approachable and passionate about customer service.

Responsibilities

• Coordinate the required logistics of each event, including event times and equipment needs, liaising with lead booker to answer questions.
• Assist with completing and submitting the budget spec to clients and monitor spend to meet minimums.
• Collate function sheets using the event booking system, Delphi and distribute to operational teams.
• Work closely with the Events team as a unit.
• Assist with daily admin tasks for the events team, e.g., send daily function sheets and weekly packs and update sheets.
• Present events details to Heads of Department in briefings to ensure understanding.
• Monitor daily/monthly/yearly event targets and forecast bookings financially using Google Docs.

Skills

Event coordination

Customer service

Problem solving

Teamwork

Flexibility

Communication

Tools

Delphi

Google Docs

Job description

Soho House in Oxford is looking for an Events Coordinator to act as the primary contact for private event inquiries, providing detailed responses on venue availability, costs and catering options. You will coordinate logistics, liaise with the lead booker, and ensure questions are answered promptly to enhance the member experience.

You will work closely with the Events team to monitor budgets, collate function sheets, and forecast financial outcomes using Google Docs.