Events Coordinator - Soho Farmhouse

Soho House & Co; Chipping Norton; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Weekly Pay

Team meal whilst on shift prepared by

Soho Friends Membership

50% off Food & Drink, 7 days a week

Staff Room Rate; Any Bedroom, AnyHouse

Private Health and Dental Care

Life Assurance

Day off on your birthday

Up to 50% Staff Discount on Cowshed &/

Job summary

Soho House & Co in the United Kingdom is seeking an Events Coordinator who will be the first point of contact for private event inquiries, providing detailed responses on venue availability, costs and food & beverage options, and coordinating logistics with lead bookers.

In a fast-paced, high-volume environment, you will liaise with internal teams, manage budgets and forecasts, and help ensure events run smoothly while delivering exceptional member service and maintaining high standards.

Qualifications

• Minimum of 2+ years’ experience in events coordination or similar capacity.
• Able to thrive in fast-paced, high-volume environments and solve problems under pressure.
• Hospitable, approachable, passionate about customer service and respectful to colleagues and guests.
• Able to demonstrate competency as outlined in the training schedule and Club School.
• Flexible shifts and schedules, including weekends and holidays.
• Able to take direction, work in a team and autonomously.

Responsibilities

• Coordinate event logistics, including event times, equipment needs, and liaise with lead booker to answer questions.
• Assist with budget specs to clients and monitor spend to meet minimums without exceeding client expectations.
• Collate function sheets using the event booking system, Delphi, and distribute to the relevant operational teams.
• Work closely with the Event team as a strong unit.
• Assist with daily admin tasks for events, e.g., daily function sheets and weekly packs.
• Present events to Heads of Department in weekly events and daily morning brief meetings to ensure details are understood.
• Monitor daily/monthly/yearly event targets to understand the financial side.
• Use Google docs to forecast booked events financially.

Skills

Experience in events coordination

Customer service oriented

Teamwork

Problem solving under pressure

Flexibility

Job description

The Role

At Soho House, the Events Coordinator is the first point of contact when a private event inquiry is received. An incredibly exciting, varied and rewarding job for someone with exceptional drive and high levels of organization. With high volume of inquiries, it is of the utmost importance that members receive an initial response quickly. You will provide members with an initial detailed response to their inquiry, providing all pertinent information on venue availability, cost and food & beverage service options.

Soho House offers competitive compensation packages that feature global benefits and perks. Whether you’re seeking entry-level employment or a new opportunity to expand your profession, we offer training to develop the technical and managerial skills necessary to enhance your career

What's in it for you?

• Weekly Pay


• Team meal whilst on shift prepared by our chefs


• Soho Friends Membership


• 50% off Food & Drink, 7 days a week


• Staff Room Rate; Any Bedroom, Any House, $100 a night


• Private Health and Dental Care


• Life Assurance


• Day off on your birthday


• Up to 50% Staff Discount on Cowshed & Soho Home


• In conjunction with Soho Impact, take 2 days paid a year to support a charity of your choice.


• Free Counselling Sessions


• Cookhouse & House Tonic: Our Cookhouse & House Tonic programmes offer unique food and drink trainings, events and opportunities to inspire and educate.


• Continuous training to develop yourself personally and professionally


• Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to

Key duties

• Coordinate the required logistics of each event, including such elements as event times, equipment needs, and personally liaising directly with the lead booker to ensure all questions are answered


• Assist with completing, checking and submitting the budget spec to clients, and monitor event spend to ensure minimums are met without exceeding costs beyond the client’s expectations


• Collating function sheets utilising the event booking system, Delphi and distributing to the relevant operational teams


• Work very closely with the rest of the Event team as a strong unit


• Assist with daily admin jobs assigned by the events team, i.e.: send out daily function sheets, send out weekly event function packs to all departments, update function sheets and function sheet boards


• Confidently talk through all your events to Heads of Department in the weekly events and daily morning brief meeting to ensure all details are understood and covered


• Keeping an eye on daily/monthly/yearly event targets to understand the financial side


• Utilising Google docs to ensure all booked events are accurately forecasted from a financial perspective

What We Are Looking For

• Minimum of 2+ years’ experience in similar capacity


• Thrive in fast-paced, high-volume environments and maintain calm, through quickly and effectively problem solving under pressure


• Must be hospitable, approachable, passionate about customer service and respectful towards colleagues and guests


• Must be able to demonstrate competency as outlined in the training schedule and Club School


• Must be able to work flexible shifts and schedules, including weekends and holidays as needed


• Ability to take direction, work in a team environment and autonomously