Dynamic Depot Administrator — Growth & Process Improvement

Bibby Line Group; Reading; On-site; GBP 20,000 - 26,000; Full time

Job summary

Bibby Line Group is seeking a proactive Depot Administrator to support day-to-day depot operations, handle documentation, coordinate stock transfers, and assist visitors while maintaining Health & Safety guidelines.

Reporting to the Depot Manager, you will work across multiple tasks, including processing collection and delivery notes, liaising with 3rd party providers, and driving efficient systems to ensure smooth running of the depot.

Qualifications

• Previous administration experience in a fast-paced environment.
• Experience in construction/hire or manufacturing environment.
• Proficient with Microsoft Office.
• Experience in customer facing role.
• Capable of meeting deadlines.

Responsibilities

• Answer all incoming telephone enquiries.
• Generate and process collection and delivery notes through Insphire software.
• Log and record damages and process charges to customers from returned assets.
• Act as the first point of contact for all visitors by delivering excellent customer service and ensuring all visitors adhere to the Health and Safety guidelines.
• Support with the booking of the van MOT, servicing and Repairs, via 3rd party providers.
• Provide information on stock availability and stock movement.
• Generate and complete depot stock transfers, in and out of your operating depot.
• Support other Garic depots during periods of administration annual leave.
• Improve and develop the existing systems and processes to ensure the Depot operates efficiently.

Skills

Administration experience

Microsoft Office

Customer facing

Interpersonal skills

Deadline-driven

Education

NVQ in Business Administration

Tools

Insphire software

Job description

Bibby Line Group is seeking a proactive Depot Administrator to support day-to-day depot operations, handle documentation, coordinate stock transfers, and assist visitors while maintaining Health & Safety guidelines.

Reporting to the Depot Manager, you will work across multiple tasks, including processing collection and delivery notes, liaising with 3rd party providers, and driving efficient systems to ensure smooth running of the depot.