Supply & Depot Administrator — Inventory & Logistics

Barhale Ltd; Walsall; Hybrid; GBP 20,000 - 26,000; Full time

Benefits offered by this job

Competitive salary

Company Pension

Life Assurance

Private Medical

25 days annual leave

Employee assistance programme

Job summary

BCS Group is seeking an Office Administrator - Supplies to manage end-to-end administration of goods receipting, inventory movement and compliance documentation. You will support the supplies operations team to maintain accurate stock levels and keep business operations running smoothly.

Key responsibilities include goods inwards, supplier management, reporting, and cross-department support. The role requires attention to detail, team collaboration, and the ability to work in a fast-paced depot

Qualifications

• Computer literacy and ability to follow procedures.
• Attention to detail and ability to follow procedures.
• Teamwork and supporting others in busy environments.
• Maintaining a clean, organised work area and strong housekeeping.
• Works well under pressure and meets deadlines.

Responsibilities

• Generate pick lists: Produce and distribute accurate picking lists for the stores team.
• Allocate stock: Assign system inventory to customer orders as directed by management.
• Verify accuracy: Ensure physical stock is picked correctly from warehouse locations and order bays.
• Dispatch couriers: Book external courier services via the required systems to meet transport schedules.
• Track proof of delivery (POD): Collate courier PODs, update systems, and submit files to systems support.
• Schedule deliveries: Book in all incoming supplier deliveries to manage depot flow.
• Verify shipments: Receive and sign for deliveries, checking goods against supplier paperwork for accuracy.
• Log delivery confirmations: Process all supplier delivery paperwork to complete system booking-in procedures.
• Report discrepancies: Notify suppliers and procurement of damaged stock, and report discrepancies to management immediately.
• Coordinate hubs: Liaise directly with the Wallows Lane team regarding all received supplier deliveries.
• Maintain inventory accuracy: Support depot management by ensuring order accuracy protects system stock counts.
• Mitigate delays: Highlight inventory issues proactively to warn management of potential customer order delays.
• Conduct stock audits: Participate in periodic inventory counts and feed data back to management and business support.
• Assist annual checks: Provide administrative and physical support during annual full company stocktakes.
• Compile reports: Generate daily, weekly, and monthly inventory reports for depot management.
• Manage customer collections: Greet and assist customers arriving at the depot to collect orders.
• Process timesheets: Update staff registers and submit completed timesheets for processing.
• Provide cross-department cover: Assist the wider business—specifically logistics and signs—during peak operational periods.
• Quality: Ensure works are carried out in accordance with processes.
• HSEQ: Complete tasks in accordance with risk assessments, notify the Depot Management Team of any potential noncompliance.

Skills

Computer literacy

Attention to detail

Team player

Organised workspace

Works under pressure

Job description

BCS Group is seeking an Office Administrator - Supplies to manage end-to-end administration of goods receipting, inventory movement and compliance documentation. You will support the supplies operations team to maintain accurate stock levels and keep business operations running smoothly.

Key responsibilities include goods inwards, supplier management, reporting, and cross-department support. The role requires attention to detail, team collaboration, and the ability to work in a fast-paced depot