Documentation Specialist

Acorn Recruitment; Portsmouth; On-site; GBP 34,000 - 49,000; Full time

Benefits offered by this job

On-site at Harbourgate Portsmouth

Contract through 31 December 2026 with

Extension potential

Job summary

Acorn Recruitment is recruiting for a Documentation Specialist (Contractor) on behalf of Cytiva's Automation, Digital & Learning Solutions (ADL), based 100% on-site at the Harbourgate site in Portsmouth.

The contract runs until 31 December 2026, with potential extension, and the role supports the Documentation Excellence team in delivering documentation strategy and project compliance across global automation and digital projects.

Qualifications

• University degree or equivalent experience.
• 0-3 years' experience in document control or engineering documentation support.
• Experience supporting project engineering, design, commissioning, or qualification documentation.
• Strong organisational skills with great attention to detail.
• Excellent written and verbal English communication.

Responsibilities

• Create and maintain documentation structures within PDM systems and SharePoint.
• Develop and manage documentation deliverables lists with due dates and ownership.
• Support customers, Regulatory Affairs, and EHS with milestones.
• Create templates, guidelines, requirements docs, and test cases in ALM tools.
• Generate and manage new project documents and part numbers in PDM.
• Create and support Bills of Materials where applicable.
• Facilitate workflows for Engineering Change Orders/Requests.
• Ensure compliance with design processes and documentation standards.
• Collaborate with project managers and engineers to define documentation needs.

Skills

Documentation management

Attention to detail

Organisational skills

English communication

Education

University degree or equivalent

Tools

PDM systems

SharePoint

ALM tools

Job description

Portsmouth (Harbourgate Site) | £30.35 per hour | 37.5 hours per week | Contract until 31 December 2026 Potentially into 2027

Introduction

Acorn by Synergie is recruiting for a Documentation Specialist (Contractor) on behalf of Cytiva's Automation, Digital & Learning Solutions (AD&L) business, based 100% on-site at the Harbourgate site in Portsmouth.

This contract role will support the Documentation Excellence team and play a key part in delivering documentation strategy and project compliance across global automation and digital projects. The contract runs until 31 December 2026, with the opportunity for extension.

Key Duties

• Create and maintain project documentation structures within Product Data Management (PDM) systems and SharePoint.
• Develop and manage documentation deliverables lists, including due dates, status tracking, and ownership.
• Support customers, Regulatory Affairs, and EHS through effective management of documentation milestones.
• Create and maintain templates, process guidelines, requirements documentation, and test cases within Application Lifecycle Management (ALM) tools.
• Generate and manage new project documents and part numbers within the PDM system.
• Create and support Bills of Materials where applicable.
• Facilitate documentation workflows for Engineering Change Orders and Engineering Change Requests.
• Ensure compliance with company design processes and documentation standards.
• Work closely with project managers and engineers to define and deliver documentation requirements.

Requirements

University degree or equivalent experience.

0-3 years' relevant experience in document control, document entry, or engineering documentation support.

Experience supporting Project Engineering, Design, Commissioning, or Qualification documentation.

Strong organisational skills with excellent attention to detail.

Excellent written and verbal English communication skills.

Ability to produce accurate, thorough, and consistent work.

Comfortable working in a fast-paced, dynamic, cross-functional environment.

Quick learner with the ability to follow structured processes and established procedures.

What We Offer

• £30.35 per hour.
• Full-time hours (37.5 per week).
• Contract through to 31 December 2026 with potential for extension.
• Opportunity to work on global automation and digital projects.
• Exposure to cross-functional teams within a highly regulated engineering environment.