Document Controller

Confidential; Swansea, Mumbles; On-site; GBP 32,000 - 38,000; Full time

Benefits offered by this job

Training and support

On-site work

Civil engineering project exposure

Job summary

Confidential in Swansea, South Wales is seeking a detail-oriented Document Controller / Project Administrator to join a major civil engineering project. The role is fully site-based with no hybrid options, offering training and development alongside a competitive salary.

You will maintain project documentation, manage document registers, coordinate technical drawings and QA records, and support project engineers and managers with information needs.

Qualifications

• Experience in document control, project administration or similar role.
• Strong organisational skills and high attention to detail.
• Proficient IT skills including Excel, Word and Outlook.
• Experience maintaining records, databases or electronic filing systems.
• Ability to manage information from multiple sources and liaise with project teams.

Responsibilities

• Manage and maintain project documentation and ensure information is accessible.
• Maintain document registers, trackers and electronic filing systems.
• Coordinate receipt, distribution and tracking of drawings, reports and correspondence.
• Collate QA documentation and supporting records.
• File and issue documents per project procedures and revision control.
• Monitor outstanding documents and follow up with team members.
• Support engineers and project managers with information and documentation needs.
• Assist with preparing documentation for reporting, inspections and handovers.
• Provide general on-site project administration support.

Skills

Organisational skills

Attention to detail

IT skills

Communication

On-site work

Team liaison

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

EDMS

Job description

Location: Swansea, South Wales

Salary: £32,000 £38,000 per annum

Working Arrangement: Full-Time, Fully Site-Based

The Opportunity

We are recruiting for an organised and detail-oriented Document Controller / Project Administrator to join an established contractor working on a substantial civil engineering project in South Wales.

This opportunity would suit an experienced Document Controller or a capable administrator looking to develop their career within a technical project environment.

Previous construction experience is desirable but not essential. We particularly welcome applications from candidates with backgrounds in engineering, manufacturing, quality assurance, compliance, project administration or other technical environments.

The successful candidate will be responsible for maintaining accurate project documentation, organising technical information and supporting the smooth running of document control processes.

Training and support will be available, so we are equally interested in candidates who demonstrate strong organisational skills, excellent attention to detail and a willingness to learn.

Please note: This is a fully site-based position. Hybrid and remote working are not available.

Key Responsibilities

• Manage and maintain project documentation, ensuring information is accurate, organised and readily accessible.
• Maintain document registers, trackers, spreadsheets and electronic filing systems.
• Coordinate the receipt, distribution and tracking of technical drawings, reports and project correspondence.
• Collate and organise quality assurance (QA) documentation and supporting records.
• Ensure documents are correctly filed, updated and issued in accordance with project procedures.
• Monitor outstanding documentation and follow up with relevant team members.
• Maintain accurate document revision records and assist with version control.
• Support engineers, supervisors and project managers with technical information and documentation requirements.
• Assist with preparing documentation for project reporting, inspections and handovers.
• Provide general project administration support as required.

Candidate Requirements

• Previous experience in document control, project administration, technical administration, quality administration or a similar role.
• Excellent organisational skills and a high level of attention to detail.
• Strong IT skills, particularly Microsoft Excel, Word and Outlook.
• Experience maintaining accurate records, databases, spreadsheets or electronic filing systems.
• Ability to collate, organise and manage information from multiple sources.
• Good communication skills and confidence liaising with different members of a project team.
• A methodical, proactive and reliable approach to work.
• Ability to prioritise tasks and maintain accuracy in a busy environment.
• Willingness to learn new systems, processes and technical terminology.
• Ability to work on site in the Port Talbot area, Monday to Friday.

Desirable but Not Essential

• Previous experience within construction, civil engineering, manufacturing or another technical industry.
• Familiarity with electronic document management systems (EDMS).
• Experience handling QA documentation, technical drawings or compliance records.
• Experience supporting engineering or project management teams.

What's on Offer?

• Competitive salary of £32,000 £38,000 per annum.
• Opportunity to work on a substantial civil engineering project.
• Training and support from experienced colleagues.
• Opportunity to develop specialist document control and technical administration skills.
• Varied responsibilities within an established project team.