Document Manager

Ultimate Recruitment Group; Kinsley; On-site; GBP 32,000 - 48,000; Full time

Job summary

Yorkshire Choice Homes is seeking a talented Document Controller/Manager in the Construction sector to guard project documentation, ensure ISO-aligned practices, and drive the rollout of a comprehensive Management System.

You will own the Document Management System, perform audits, maintain naming conventions, train staff, and support LOLER records, collaborating with Directors and teams to deliver compliant, efficient documentation.

Qualifications

• Proven track record as a Document Controller/Manager in the Construction industry.
• Experience with document management software and industry standards.
• Detail-oriented approach to document control and archiving.

Responsibilities

• Take ownership of the Document Management System and ensure documentation is stored, controlled and maintained per ISO standards.
• Provide expertise, guidance and strategy on the Management System implementation.
• Maintain the Company Document Naming Convention for construction files, drawings and imagery.
• Complete Audits of the Document Management System and deliver training where appropriate.
• Support teams with collation and maintenance of records (e.g., LOLER).
• Contribute to the team environment by handling enquiries and administrative tasks.

Skills

Attention to detail

Communication

Team collaboration

Leadership

Administrative skills

Tools

Document management software

Job description

Yorkshire Choice Homes are an award winning, family-run House Builder whose dedication to excellence is not only displayed through our homes that we build, but in our people too.

We value each individuals’ ambition, flair and contribution and offer a rewarding package whilst providing an autonomous working environment with opportunities for growth & personal development.

As we thrive and grow from strength to strength, it is crucial that our business processes are efficient, and that we manage documentation meticulously, in order to achieve project success. Our desire to become ISO accredited shows our commitment to excel in this area too and we recognise that we need dedicated resource to support us in our achievement of this.

That is why we are seeking a talented and accomplished Document Controller / Manager, who has actively worked within the Construction Industry, to be the guardian of our project documentation, be a driving force behind our continued growth and support us in our journey to write & design a Management system and become ISO accredited!

The Role:

Take ownership of the Document Management System and ensure that all documentation is stored, controlled and maintained appropriately and in accordance with ISO 9001, ISO 14001 & ISO 45001 standards, including version control measures, retention periods & document archive & disposal methods

Working with the Directors and other members of the team, providing your expertise advice, guidance and suggestions on the Management System strategy and its full implementation, in order to meet the needs and growth of the business

Maintain the Company Document Naming Convention, ensuring all documents, such as construction files, drawings & imagery are stored and saved correctly

Complete Audits of the Document Management System, providing feedback, raising awareness and delivering training where appropriate

Supporting the wider teams/departments with the collation and maintenance of records i.e. LOLER

Actively contribute to our dynamic team ethic by answering calls, dealing with enquiries and other administrative tasks

About you:

You will have a proven track record as a Document Controller / Document Manager within the Construction industry, with a good understanding of construction documentation and processes.

You will have experience with document management software and familiarity with industry standards

You will be detail-Oriented ensuring that every document is flawlessly managed and accounted for.

You will be able to work as a team and collaboratively whilst also having the ability to excel independently.

You will be an effective communicator and natural leader in style

If you're an accomplished Document Controller who is keen to be integral to the implementation and roll-out of a Document Control strategy, then this could be the perfect role for you!