Document Controller

Stride Treglown; Bath; Hybride; GBP 28 000 - 29 000; Plein temps

Résumé du poste

Stride Treglown in Bath is seeking a proactive Document Controller to join our collaborative design team. You’ll maintain accurate document control, support workflows, and ensure information is well-organised, up-to-date and easily accessible across projects.

This permanent, full-time role offers hybrid working, ongoing training, and a supportive culture that develops your data and information management skills.

Qualifications

• Excellent organisational skills and attention to detail.
• Strong communication skills and confidence working with a variety of stakeholders.
• The ability to prioritise work and manage competing deadlines.
• A proactive approach and willingness to learn new systems and processes.
• Good working knowledge of Microsoft Office, particularly Excel, Sharepoint.
• Experience of working with An interest in data management, information management or project administration.
• Previous administrative experience would be beneficial but is not essential.
• Experience of Common Data Environments (CDE) and / or Electronic Document Management Systems (EDMS) used within the design and construction industry would be an advantage, but full training will be provided.

Responsabilités

• Maintain accurate document control processes, records and documentation across project systems.
• Support document control procedures and workflows to run smoothly across projects.
• Liaise with internal teams and external consultants regarding document submissions and information updates where required.
• Register, update and track project information, drawings, reports and other documentation in line with agreed naming conventions, metadata and version control standards.
• Assist with the timely issue, and management of information through document management platforms.
• Carry out data quality checks, helping to ensure information remains accurate, consistent and up to date.
• Liaise with external document controllers and supply chain partners to coordinate information exchange and keep records aligned.
• Monitor outstanding actions, transmittals, reviews and approvals, and escalation items that are not being closed out through the project management structures.
• Respond to queries and provide support to colleagues on information management processes and systems.
• Help identify opportunities to improve data quality, efficiency and ways of working.
• Support project teams throughout the project lifecycle by ensuring information is accessible and well managed.

Connaissances

Organisational skills

Attention to detail

Communication skills

Prioritisation

Willingness to learn

Microsoft Office knowledge

Outils

Excel

SharePoint

EDMS/CDE familiarity

Description du poste

Looking to build a career in Document and Information Management? We're a people-first business that believes development happens through experience, support and collaboration. You'll be joining a friendly team where you'll have opportunities to learn from experienced colleagues, build valuable technical and professional skills, and contribute to meaningful projects from day one.

The Role

We're looking for an organised, detail-focused and proactive Document Controller to join our team. This is a fantastic opportunity for someone at the start of their career, or looking to develop existing administration experience, within a creative and collaborative design environment. As a Document Controller, you'll play an important role in supporting our project and business teams by ensuring information is accurate, well-organised and easily accessible. You'll help maintain the quality of our data and documentation, enabling teams to work efficiently and deliver exceptional projects. You'll have a keen eye for detail, a willingness to learn and a passion for keeping things organised.

What you'll be doing

• Maintain accurate document control processes, records and documentation across project systems.
• Support document control procedures and workflows to run smoothly across projects.
• Liaise with internal teams and external consultants regarding document submissions and information updates where required.
• Register, update and track project information, drawings, reports and other documentation in line with agreed naming conventions, metadata and version control standards.
• Assist with the timely issue, and management of information through document management platforms.
• Carry out data quality checks, helping to ensure information remains accurate, consistent and up to date.
• Liaise with external document controllers and supply chain partners to coordinate information exchange and keep records aligned.
• Monitor outstanding actions, transmittals, reviews and approvals, and escalation items that are not being closed out through the project management structures.
• Respond to queries and provide support to colleagues on information management processes and systems.
• Help identify opportunities to improve data quality, efficiency and ways of working.
• Support project teams throughout the project lifecycle by ensuring information is accessible and well managed.

You'll be someone who enjoys working with information, systems and processes and takes pride in getting the details right.

Ideally, you'll have

• Excellent organisational skills and attention to detail.
• Strong communication skills and confidence working with a variety of stakeholders.
• The ability to prioritise work and manage competing deadlines.
• A proactive approach and willingness to learn new systems and processes.
• Good working knowledge of Microsoft Office, particularly Excel, Sharepoint.
• Experience of working with An interest in data management, information management or project administration.
• Previous administrative experience would be beneficial but is not essential.
• Experience of Common Data Environments (CDE) and / or Electronic Document Management Systems (EDMS) used within the design and construction industry would be an advantage, but full training will be provided.

If you're naturally organised, enjoy working with systems and information, and are looking for a role where you can learn, develop and make a real impact, we'd love to hear from you. No previous Data Controller experience is required - we'll provide the training and support to help you succeed.

This is a permanent, full-time role (37.5 hours per week) although some flexibility could be possible. We're flexible in how we work, but as this role supports project teams across the business with weekly deadlines, you'll need to be available to work on Fridays.

We offer

• Salary: £27,500 to £29,000 (Depending on Experience)
• Hybrid and flexible working.
• Ongoing training and development opportunities.
• A supportive and collaborative culture.
• Opportunities to develop a long-term career in data and information management.
• A comprehensive employee benefits package designed to help you thrive professionally and personally

Stride Treglown is a Disability Confident Committed Employer and is committed to inclusive recruitment practices. We will provide a fully accessible recruitment process and offer an interview to disabled applicants who meet the minimum criteria for the role.