Document Controller - Transmission

OCU; Stafford; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Benefits package

Career progression opportunities

Job summary

OCU is seeking a Document Controller to support major infrastructure projects from its Stafford site. You will manage electronic and physical document repositories, ensure version control, and support project teams with timely document transmittals and audits.

The role emphasises accuracy, organisation, and stakeholder collaboration, within a busy, regulated environment. On-site working pattern and a competitive benefits package accompany opportunities for career growth.

Qualifications

• Experience in a Document Controller, Records Coordinator, or similar role.
• Strong organisational skills with excellent attention to detail.
• Experience managing documentation across multiple projects or workstreams.
• Proficiency in Microsoft Office and document management systems.

Responsibilities

• Maintain document control procedures and processes to ensure consistency, compliance, and accuracy.
• Manage electronic and physical document repositories, ensuring information is stored, archived, and retrieved effectively.
• Monitor document workflows, including creation, review, approval, distribution, and revision control.
• Coordinate document reviews and approvals, ensuring actions are completed within required timescales.
• Maintain document registers, logs, and trackers, providing regular updates to project teams and stakeholders.
• Support internal and external audits by providing accurate documentation and compliance records.
• Generate document transmittals, reports, and correspondence as required.
• Provide guidance and support to colleagues on document control systems, processes, and best practice.

Skills

Organisational skills

Attention to detail

Communication

Collaboration

Prioritise workloads

Deadline management

Education

Business Administration / Information Management qualification

Tools

Microsoft Office

Document management systems

SharePoint

Documentum

Job description

Description

Office Based

Department: Regulated Power

Location: Stafford

Contract Type: Permanent

Working Pattern: Full-Time

Pay / Benefits: Remuneration for this role is benchmarked competitively within our sector.

The Opportunity

As OCU continues to deliver major infrastructure and utility projects across the UK, we are looking for a Document Controller to help ensure information is managed accurately, efficiently, and in line with project and business requirements. You'll play a key role in maintaining document integrity, supporting project teams, and ensuring critical information is accessible to those who need it.

This is an excellent opportunity for someone with strong organisational skills and a keen eye for detail who enjoys working in a collaborative environment. You'll work closely with project teams, stakeholders, and operational functions, helping to support successful project delivery through effective document management and control.

What You'll Do

• Maintain document control procedures and processes to ensure consistency, compliance, and accuracy.
• Manage electronic and physical document repositories, ensuring information is stored, archived, and retrieved effectively.
• Monitor document workflows, including creation, review, approval, distribution, and revision control.
• Coordinate document reviews and approvals, ensuring actions are completed within required timescales.
• Maintain document registers, logs, and trackers, providing regular updates to project teams and stakeholders.
• Support internal and external audits by providing accurate documentation and compliance records.
• Generate document transmittals, reports, and correspondence as required.
• Provide guidance and support to colleagues on document control systems, processes, and best practice.

Essential

What You Bring

• Previous experience in a Document Controller, Records Coordinator, or similar document management role.
• Strong organisational skills with excellent attention to detail.
• Experience managing documentation across multiple projects or workstreams.
• Proficiency in Microsoft Office and document management systems.
• Ability to prioritise workloads and manage deadlines effectively.
• Strong communication skills and the ability to work collaboratively with a range of stakeholders.

Desirable

• Experience within utilities, infrastructure, engineering, construction, or other regulated industries.
• Bonus if you have experience using platforms such as SharePoint, Documentum, or similar document management systems.
• It would be great if you have an understanding of document control standards, quality management systems, and audit requirements.
• It would be great if you've supported project delivery teams in a fast-paced operational environment.
• A qualification in Business Administration, Information Management, or a related discipline would be advantageous.

What We Offer

At OCU, we believe that meaningful work should come with meaningful support. That's the principle behind Careers with Purpose, our commitment to ensuring every person at OCU feels supported, developed, and valued, not just in their role today, but throughout their career with us.

Alongside the opportunity to work on some of the UK's most significant infrastructure projects, we offer a benefits package that we are continuing to develop as we grow, and the kind of career acceleration that only comes from being inside a business moving at this pace.

As a rapidly growing organisation, there are genuine opportunities to progress, broaden your experience, and build a long-term career within OCU Group.

To ensure that everyone has a fair opportunity to join our team, please inform us if you require any reasonable adjustments to our recruitment and interview process is, by emailing [e-mail].