Document Controller

Costain Group; Greater Lincolnshire; On-site; GBP 30,000 - 45,000; Full time

Job summary

Costain Group is seeking a Document Controller for an HV transmission project in Lincolnshire. This role requires managing documents efficiently and ensuring compliance with quality standards.

Key responsibilities include processing and storing documents, maintaining compliance, acting as a liaison between teams, and reporting on document status. The ideal candidate will have 2-5 years in document control and strong organizational skills. This role is full-time and on-site.

Qualifications

• 2-5 years experience in document control or information management.
• Familiarity with project environments and documentation.

Responsibilities

• Process, catalogue, and store documents.
• Ensure compliance with company policies and regulations.
• Act as a liaison for document flow between teams.
• Maintain document integrity and security.

Skills

Organisational skills

Attention to detail

Excellent communication

Proficient in MS Office

Tools

Document management systems

Document control software

Job description

Due to project growth, we are looking for a Document Controller to join a HV transmission project in Lincolnshire

The Document Control/Information Management Department plays a pivotal role in ensuring the efficient management, security, and accessibility of documents and information across all projects and operational levels. This department is central to the company's ability to execute projects effectively, comply with regulatory requirements, and maintain high standards of quality and efficiency.

This role is based full time on site

At Costain, we believe diverse perspectives drive innovation. If you’re passionate about making a positive impact and think you can bring value to our team, we’d love to hear from you—even if you don’t tick every box. Your unique skills and experiences could be exactly what we need.

Responsibilities

Job Purpose and Outline of Role:

Document Processing and Management: Process, catalogue, and store documents in physical or digital formats, ensuring they are accessible and correctly filed. Manage the lifecycle of documents, including creation, revisions, approval, distribution, and archiving, in alignment with project and company standards.

Quality Control and Compliance: Ensure all documents adhere to company policies, project requirements, and industry regulations. Regularly review and audit documentation processes and storage for compliance and efficiency.

Coordination and Communication: Act as a liaison between project teams, departments, and external partners to ensure smooth document flow and accessibility. Coordinate the distribution of documents to relevant parties, ensuring everyone has access to the latest versions and updates.

Data Integrity and Security: Maintain the integrity and confidentiality of project documents, implementing measures to prevent unauthorised access or alterations. Ensure proper version control of documents, keeping an accurate history of revisions and approvals.

Support and Training: Support project teams in using the document management system and adhering to document control procedures. Train and guide new team members on document management protocols.

Reporting and Archiving: Prepare and maintain reports on document status, distribution, and compliance for project management review. Oversee the archiving of documents, ensuring they are securely stored for future access and in compliance with legal and company requirements.

Reporting and Analysis: Generate comprehensive reports on document status, compliance and performance metrics for senior management. Analyse document management processes for effectiveness and efficiency, recommending and implementing improvements.

Qualifications

• Experience working (typically 2-5 years) in a document control role or information management role, preferably within engineering, construction, or a related technical field.
• Experience or exposure to project environments and understanding how documentation supports the project lifecycle.
• Certifications or specialised training in document management systems or tools can be advantageous.
• Familiarity with document control software and database systems.
• Strong organisational and time‑management skills, with the ability to handle multiple tasks simultaneously.
• Attention to detail and commitment to accuracy.
• Excellent communication skills, both written and verbal.
• Proficient in MS Office applications and document management systems.
• Ability to work independently and as part of a team.

Equal Opportunities

A Disability Confident employer will generally offer an interview to any applicant that disclose they have a disability and meets the minimum criteria for the job as defined by the employer.

It is important to note that in certain recruitment situations such as high‑volume, seasonal and high‑peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non‑disabled people.

For more details please go to the Disability Confident website: https://www.gov.uk/government/collections/disability-confident-campaign