Document Controller: Structured Records & Versioning Lead

The Client Group; England; On-site; GBP 26,000 - 32,000; Full time

Job summary

Guidant Global in Gloucestershire is seeking a Document Controller to manage and transfer programme documents on-site. This role will be responsible for indexing, proper file naming, and applying retention policies to ensure the public record remains accurate and accessible.

You will work with MS Teams and SharePoint, assess document sensitivity, and coordinate with project teams and partners to ensure timely distribution while removing redundant records.

Qualifications

• Experience in document indexing, naming, and version control.
• Ability to apply retention policies and transfer docs between systems.
• Ability to assess document sensitivity and handle accordingly.

Responsibilities

• Logically arranging documents in a structured manner.
• Indexing of documents
• Ensuring appropriate file naming of documents
• Version control of documents
• Operation of the programme retention policies
• Transferring all key documentation from system to system.
• Ensuring documentation is distributed to project team in a timely manner.
• Removing any documents from the system which are not necessary for the efficient operation of the programme.

Skills

Document control

MS Office

Organisational skills

Interpersonal skills

MS Teams

SharePoint

Attention to sensitive documents

Stakeholder coordination

Structured working approach

Tools

MS Teams

SharePoint

Job description

Guidant Global in Gloucestershire is seeking a Document Controller to manage and transfer programme documents on-site. This role will be responsible for indexing, proper file naming, and applying retention policies to ensure the public record remains accurate and accessible.

You will work with MS Teams and SharePoint, assess document sensitivity, and coordinate with project teams and partners to ensure timely distribution while removing redundant records.