Programme Document Management & Archiving Specialist

Guidant Group; England; On-site; GBP 32,000 - 44,000; Full time

Job summary

Guidant Global is seeking an organised Documentation Officer to manage programme information across platforms. You will transfer documents, index, name files, apply version control and ensure retention policies are followed.

Work with partners across departments to ensure timely distribution and removal of non-essential documents, using MS Teams and SharePoint to support efficient operation.

Qualifications

• Experience in document management for major programmes.
• Ability to assess documents for sensitivity and handle accordingly.
• Proficient with MS Office and collaboration tools.
• Experience with SharePoint and MS Teams.
• Understanding of retention policies and governance.

Responsibilities

• Logically arrange documents in a structured manner.
• Indexing of documents
• Ensure appropriate file naming of documents
• Version control of documents
• Operate programme retention policies
• Transfer documents from system to system
• Distribute documentation to project team in a timely manner
• Remove documents from the system not required for operation

Skills

MS Office

SharePoint

MS Teams

Document governance

Stakeholder mgmt

RIBA knowledge

Retention schedules

Information security

LIO/EDRM awareness

Discover EDRM Tool

Tools

SharePoint

MS Teams

Discover EDRM Tool

Job description

Guidant Global is seeking an organised Documentation Officer to manage programme information across platforms. You will transfer documents, index, name files, apply version control and ensure retention policies are followed.

Work with partners across departments to ensure timely distribution and removal of non-essential documents, using MS Teams and SharePoint to support efficient operation.