Document Controller - Programme Records Lead

Guidant Global; Painswick; On-site; GBP 26,000 - 39,000; Full time

Job summary

Guidant Global is recruiting a Document Controller to oversee structured document indexing, transfer, and retention for a major programme, based on Gloucestershire. The role requires on-site work and collaboration with multiple stakeholders to ensure timely distribution of documents.

The candidate will manage document transfers between platforms, maintain public records, and apply sensitivity rules. Strong organisational and MS Office skills are essential for success in this position.

Qualifications

• General administrative skills including the use of MS packages.
• Excellent organisational and administration skills.
• Ability to assess documents for sensitivity and handle accordingly.
• Good interpersonal traits, able to work with all levels within the programme team and multiple stakeholders with competing priorities.
• Will work with partners in other government departments & industry.
• Works in a logical and structured way.
• Experience of using MS Teams, SharePoint.
• Able to respond to requests from team to find documents relating to specific topics.
• Discover, or willingness to learn the 'Discover EDRM Tool' & act as LiO (Library information Officer).
• Understanding of RIBA stages, or previous work on construction projects.
• Understanding of document retention periods

Responsibilities

• Logically arranging documents in a structured manner.
• Indexing of documents
• Ensuring appropriate file naming of documents
• Version control of documents
• Operation of the programme retention policies
• Transferring all key documentation from system to system.
• Ensuring documentation is distributed to project team in a timely manner.
• Removing any documents from the system which are not necessary for the efficient operation of the programme.

Skills

Administrative skills

Organisational skills

Attention to sensitivity of documents

Interpersonal skills

MS Teams experience

SharePoint experience

Tools

SharePoint

MS Teams

Discover EDRM Tool

Job description

Guidant Global is recruiting a Document Controller to oversee structured document indexing, transfer, and retention for a major programme, based on Gloucestershire. The role requires on-site work and collaboration with multiple stakeholders to ensure timely distribution of documents.

The candidate will manage document transfers between platforms, maintain public records, and apply sensitivity rules. Strong organisational and MS Office skills are essential for success in this position.