Document Control Lead: Info Management & Compliance

Guidant Group; Bagstone; On-site; GBP 25,000 - 32,000; Full time

Job summary

Guidant Global is seeking a Document Controller in Gloucestershire for a fully on-site role. The position involves organizing, indexing and transferring large volumes of documents across platforms, while maintaining retention policies and ensuring timely distribution to the project team.

The candidate should be comfortable with MS Office, MS Teams, and SharePoint, with an understanding of RIBA stages and document retention periods.

Qualifications

• General administrative skills including the use of MS packages.
• Excellent organisational and administration skills.
• Ability to assess documents for sensitivity and handle accordingly.
• Good interpersonal traits, able to work with all levels within the programme team and multiple stakeholders with competing priorities.
• Experience of using MS Teams, SharePoint.
• Discover, or willingness to learn the 'Discover EDRM Tool' & act as LiO (Library information Officer).
• Understanding of RIBA stages, or previous work on construction projects.
• Understanding of document retention periods.

Responsibilities

• Logically arranging documents in a structured manner.
• Indexing of documents
• Ensuring appropriate file naming of documents
• Version control of documents
• Operation of the programme retention policies
• Transferring all key documentation from system to system.
• Ensuring documentation is distributed to project team in a timely manner.
• Removing any documents from the system which are not necessary for the efficient operation of the programme.

Job description

Guidant Global is seeking a Document Controller in Gloucestershire for a fully on-site role. The position involves organizing, indexing and transferring large volumes of documents across platforms, while maintaining retention policies and ensuring timely distribution to the project team.

The candidate should be comfortable with MS Office, MS Teams, and SharePoint, with an understanding of RIBA stages and document retention periods.