Document Controller (Procore) – Residential Construction

O'Neill & Brennan; City Of London; On-site; GBP 32,000 - 52,000; Full time

Job summary

O'Neill & Brennan are seeking a Document Controller (Procore) for a leading residential developer and main contractor in London. Manage and control project docs via Procore and other systems, ensuring up-to-date information is shared with site and project teams to support on-time delivery.

The role requires proven document control experience in residential projects, strong Procore skills, and meticulous organisation.

Qualifications

• Proven experience in document control within residential construction projects.
• Strong hands-on experience using Procore (essential).
• Experience working for a residential developer, main contractor, or subcontractor.
• Solid understanding of construction drawings, technical documentation, and approval processes.
• Excellent organisational skills with strong attention to detail.
• Ability to work effectively in a fast-paced site and project environment.
• Strong communication skills with the confidence to liaise with internal and external stakeholders.
• Experience managing document numbering conventions and metadata standards.
• Familiarity with QA processes, handover documentation, and audit requirements.
• Knowledge of additional platforms such as SharePoint is advantageous.

Responsibilities

• Manage all project documentation including drawings, specifications, RFIs, submittals, transmittals, O&M manuals, and handover documentation.
• Ensure the latest approved construction drawings and documents are issued to site teams, subcontractors, and consultants.
• Maintain strict document and revision control procedures to prevent the use of superseded information on site.
• Control incoming and outgoing documentation from architects, consultants, subcontractors, and suppliers.
• Administer and manage workflows within Procore and other document management systems.
• Upload, maintain, and accurately track all project documentation throughout the build process.
• Monitor RFIs, technical submissions, drawing revisions, and approvals to ensure timely responses.
• Coordinate with project teams to establish and maintain folder structures, permissions, and filing systems in line with project requirements.
• Act as the central point of contact for document control across live residential construction projects.
• Liaise with site managers, technical teams, subcontractors, and consultants to ensure smooth document flow.
• Support project meetings by preparing and distributing document packs, trackers, and reports.
• Assist with quality assurance procedures, audit trails, and project handover documentation.
• Identify delays or bottlenecks in approvals that may impact construction progress.
• Provide support and guidance to project stakeholders using Procore systems.

Skills

Procore

Document control

Residential construction

Stakeholder liaison

Tools

SharePoint

Job description

O'Neill & Brennan are seeking a Document Controller (Procore) for a leading residential developer and main contractor in London. Manage and control project docs via Procore and other systems, ensuring up-to-date information is shared with site and project teams to support on-time delivery.

The role requires proven document control experience in residential projects, strong Procore skills, and meticulous organisation.