Document Controller – Planned Works Projects

Wates; Swindon; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Competitive salary

Career development and training

Supportive and collaborative working

Community impact projects

Job summary

Wates in Swindon is seeking a detail-oriented Document Controller to join the Planned Works team. You will manage project information, ensure accurate distribution and maintain lifecycle records for planned works programmes.

The role supports fast-paced project environments, liaises with multiple teams, and requires experience in document management within built environment sectors. DBS checks may be required at offer stage.

Qualifications

• Strong administrative and document management capabilities.

Responsibilities

• Maintain and manage project documentation, ensuring records remain accurate and up to date.
• Issue, distribute and control project information in line with document management procedures.
• Monitor document revisions and ensure latest approved versions are available to project teams.
• Liaise with operational teams, surveyors, site managers and subcontractors regarding documentation requirements.
• Support the effective use of document management systems and collaboration tools.
• Track and manage document submissions, approvals and project reporting requirements.
• Assist with project mobilisation, handovers and completion documentation.
• Ensure compliance with quality management processes and audit requirements.

Skills

Administrative skills

Document management

MS Office

Communication

Multi-project prioritisation

Social housing experience

Viewpoint knowledge

Dalux knowledge

Tools

Viewpoint

Dalux

Job description

Wates in Swindon is seeking a detail-oriented Document Controller to join the Planned Works team. You will manage project information, ensure accurate distribution and maintain lifecycle records for planned works programmes.

The role supports fast-paced project environments, liaises with multiple teams, and requires experience in document management within built environment sectors. DBS checks may be required at offer stage.