Document Controller - part time

Matchtech; Birmingham; On-site; GBP 22,000 - 32,000; Part time

Job summary

Matchtech is seeking a Part-time Document Controller for a construction/infra project in the United Kingdom. The role is for a 2-3 day per week contract, supporting efficient management, organisation and distribution of project documentation to ensure records are accurate and accessible.

The successful candidate will maintain document control systems, ensure correct formatting and version control, and work with project managers, engineers, subcontractors and other teams to keep documentation up

Qualifications

• Experience in document control or project administration in construction/engineering.
• Strong organisation and attention to detail.
• Proficiency with MS Office and document registers.

Responsibilities

• Managing the receipt, registration, filing and distribution of project documents
• Maintaining accurate document control systems and electronic databases
• Ensuring documentation is correctly formatted, version-controlled and issued to relevant stakeholders
• Monitoring document status and following up on outstanding reviews, approvals and comments
• Supporting the preparation and maintenance of document registers and transmittals
• Working closely with project managers, engineers, subcontractors and other project teams
• Ensuring records are stored securely and comply with project procedures and quality standards
• Assisting with the compilation of handover and close-out documentation

Skills

Organisational skills

Attention to detail

Document management

Version control

Communication skills

Prioritisation

Tools

Excel

Word

Outlook

EDMS

Collaboration platforms

Job description

Our client, a leading organisation within the construction and infrastructure sector, is seeking a Document Controller for a cpart time contract position (2-3 days / week).

The role will support the effective management, organisation and distribution of project documentation, ensuring records are accurate, accessible and maintained in line with company and project requirements.

Key Responsibilities

• Managing the receipt, registration, filing and distribution of project documents
• Maintaining accurate document control systems and electronic databases
• Ensuring documentation is correctly formatted, version-controlled and issued to relevant stakeholders
• Monitoring document status and following up on outstanding reviews, approvals and comments
• Supporting the preparation and maintenance of document registers and transmittals
• Working closely with project managers, engineers, subcontractors and other project teams
• Ensuring records are stored securely and comply with project procedures and quality standards
• Assisting with the compilation of handover and close-out documentation

Job Requirements

• Experience in document control, project administration or a similar construction or engineering environment
• Strong organisational skills and excellent attention to detail
• Understanding of document management processes, version control and document registers
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook
• Familiarity with electronic document management systems and collaborative project platforms
• Clear written and verbal communication skills
• Ability to manage competing priorities and meet project deadlines
• A proactive and methodical approach to working within a busy project environment