Document Controller - part time

Matchtech Group; West Midlands; On-site; GBP 18,000 - 30,000; Part time

Job summary

Matchtech Group in the West Midlands is seeking a diligent Document Controller on a part-time contract (2-3 days per week) to support project documentation, filing, distribution and version control across engineering and construction teams.

You will maintain document registers, ensure accuracy, work with project managers and subcontractors, and help produce handover packs while complying with quality procedures.

Qualifications

• Experience in document control, project administration or a similar construction or engineering environment.
• Strong organisational skills and excellent attention to detail.
• Understanding of document management processes, version control and document registers.
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
• Familiarity with electronic document management systems and collaborative project platforms.
• Clear written and verbal communication skills.
• Ability to manage competing priorities and meet project deadlines.
• Proactive and methodical approach to working within a busy project environment.

Responsibilities

• Managing the receipt, registration, filing and distribution of project documents
• Maintaining accurate document control systems and electronic databases
• Ensuring documentation is correctly formatted, version-controlled and issued to relevant stakeholders
• Monitoring document status and following up on outstanding reviews, approvals and comments
• Supporting the preparation and maintenance of document registers and transmittals
• Working closely with project managers, engineers, subcontractors and other project teams
• Ensuring records are stored securely and comply with project procedures and quality standards
• Assisting with the compilation of handover and close-out documentation

Tools

Microsoft Office

EDMS

Collab platforms

Job description

Our client, a leading organisation within the construction and infrastructure sector, is seeking a Document Controller for a cpart time contract position (2-3 days / week).

The role will support the effective management, organisation and distribution of project documentation, ensuring records are accurate, accessible and maintained in line with company and project requirements.

Key Responsibilities:

• Managing the receipt, registration, filing and distribution of project documents
• Maintaining accurate document control systems and electronic databases
• Ensuring documentation is correctly formatted, version-controlled and issued to relevant stakeholders
• Monitoring document status and following up on outstanding reviews, approvals and comments
• Supporting the preparation and maintenance of document registers and transmittals
• Working closely with project managers, engineers, subcontractors and other project teams
• Ensuring records are stored securely and comply with project procedures and quality standards
• Assisting with the compilation of handover and close-out documentation

Job Requirements:

• Experience in document control, project administration or a similar construction or engineering environment
• Strong organisational skills and excellent attention to detail
• Understanding of document management processes, version control and document registers
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook
• Familiarity with electronic document management systems and collaborative project platforms
• Clear written and verbal communication skills
• Ability to manage competing priorities and meet project deadlines
• A proactive and methodical approach to working within a busy project environment

If you are an organised Document Controller with experience supporting construction or infrastructure projects.