Document Controller

AECOM; Greater London; Hybrid; GBP 30,000 - 45,000; Full time

Benefits offered by this job

Competitive compensation package

Comprehensive benefits program

Well-being initiatives

Job summary

Join AECOM in Greater London as a Document Controller, where you will manage project documentation, ensuring compliance with standards and facilitating secure access for project teams. This role involves extensive communication and collaboration within teams and with external parties.

AECOM offers hybrid work options and a competitive compensation package alongside a comprehensive benefits program aimed at supporting employee well-being.

Qualifications

• Proven work experience as a Document Controller or similar role.
• Familiarity with project management and document management software.
• Ability to obtain necessary security clearances required by the role.

Responsibilities

• Setting up, copying, scanning and storing documents.
• Managing document versions and ensuring accessibility.
• Preparing regular and ad-hoc reports on projects.

Skills

Excellent communication and interpersonal skills

Data organisation and attention to detail

Time-management and analytical problem-solving skills

Tools

SharePoint

MS Office

MS Excel

Job description

Job Summary

Document Controllers manage the intake, handling and storage of project documentation and maintain the Information Management System (IMS). The role involves compiling reports, archiving materials, ensuring seamless document management, and facilitating secure access for project teams.

Responsibilities

• Setting up, copying, scanning and storing documents
• Creating templates
• Managing requests for documentation
• Filing documentation in both physical and digital records and ensuring appropriate storage
• Managing document versions and ensuring that the latest versions are always accessible
• Reviewing and maintaining the accuracy of the records, editing where necessary to keep them up to date
• Ensuring that documentation complies with relevant standards and requirements
• Liaising with all levels of the project team and external parties and distributing project‑related information in an appropriate secure manner
• Managing the processes around documentation within the organisation
• Maintaining confidentiality around sensitive documentation
• Preparing both regular and ad‑hoc reports on projects when required
• Training team members on document management processes and systems

Qualifications

• Proven work experience as a Document Controller or similar role
• Excellent communication and interpersonal skills
• Familiarity with project management and familiar with SharePoint, MS Office, MS Excel and ideally other document management software
• Working knowledge of major Common Data Environments and Information Management Systems
• Proficient typing and editing skills
• Data organisation and attention to detail
• Time‑management and analytical problem‑solving skills
• Ability to work collaboratively with various disciplines and within client environments
• Exposure to project‑management methodology
• Ability to obtain the necessary security clearances required by the role

Benefits and Working Environment

Hybrid work options provide flexibility for office, remote location or client site work. AECOM offers a competitive compensation package, a comprehensive benefits program, and well‑being initiatives to support employees and their families.

All your information will be kept confidential according to EEO guidelines.